Legal Secretary Assistant

2 weeks ago

Chicago, United States Amundsen Davis, LLC Full time

Amundsen Davis, a full-service business and litigation law firm, is seeking a Legal Secretary to support a variety of legal support and administrative duties. This is an excellent opportunity for professional growth and to continue to develop strong skills.


Essential Duties and Responsibilities

This is an excellent opportunity to join a sophisticated litigation practice and work in a dynamic, friendly, and team-oriented atmosphere of our Chicago office, while enjoying the benefits of working for a large law firm.


  • Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule depositions, conferences and meetings, and coordinate travel arrangements.
  • Assist in the tracking of files, providing updates, reports, and charts for attorney review.
  • Set up new clients and matters, including running conflict checks and preparing engagement letters.
  • Prepare and finalize basic correspondence and other documents as necessary, taking responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.
  • Calculate, calendar and track court and other filing deadlines.
  • Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents, including for e-filings.
  • Document and file organization (paper and electronic filing systems), document creation, conversion and formatting.
  • Filing pleadings in state and federal courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.
  • Must have knowledge of procedures and rules for filing documents in state and federal courts, and experience filing documents in both courts.
  • Perform general research and support activities to assist attorneys.
  • Other duties as assigned.


Required Competencies, Education and Experience

  • 2+ years of experience as a litigation legal assistant in a private law firm setting, preferred
  • High level of proficiency with Microsoft Word, Outlook, Excel, and document management systems.
  • Outstanding organizational, interpersonal, and administrative skills.
  • Excellent attention to detail with the ability to multi-task.
  • Must be self-motivated, proactive, and able to meet deadlines under pressure.
  • Must have the ability to work collaboratively as part of a team with other legal assistants, paralegals and attorneys, as well as to work independently
  • Must provide excellent internal and external client service
  • Must be able to communicate clearly and concisely with a solution oriented approach.
  • High School Diploma or GED required; Bachelor’s degree preferred.


This position is not open to recruiters.


Amundsen Davis is a full-service business law firm comprised of 240 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business. The law firm has offices in the following locations: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.


Amundsen Davis is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family care giving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

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