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Exhibitions Project Manager

4 months ago

Charlottesville, United States University of Virginia Full time

General Exhibition Management
- Participate actively and authentically in museum’s DEAI learning group, and at times serving on the working group, to insure that all projects are developed with considerations of diversity, equity, accessibility and inclusion in their design and thus will ultimately reflect the museum’s values in completion.
- Produce and maintain master exhibition and tour calendars for Museum.
- In collaboration with Museum staff and guest curators, develop and maintain detailed exhibition schedules for each exhibition ensuring that projects are proceeding according to established timelines, schedules, and budgets.
- Ensure that exhibition checklists contain accurate and sufficient information.
- Prepare schedules of deliverables for exhibition grants and ensure deadlines are met.
- Schedule and coordinate agenda for exhibition project team meetings.
- Working with COO, Curatorial, Collections, and other departments to develop and maintain budget forecasts for future exhibitions.
- Liaise with external partners for traveling exhibitions.
- Secure and track image permissions for didactics and publications.
- In collaboration with Marketing and Curatorial staff, develop marketing and web collateral.

Guest Curators and Visiting Artists
- With support from the director or curators, ensure that schedules are met by guest curators and that their needs are met by in-house staff.
- In consultation with the director or curators, serve as the logístical liaison for artists engaged to create new works or installations.
- Schedule and arrange all travel for guest curators and artists including making travel reservations and processing expense reimbursements.
- Draft guest curator and artist agreements.

Knowledge, Skills and Abilities
- Knowledge of museum practices and procedures.
- Knowledge of exhibition development and organization.
- Knowledge of diversity, equity, access, and inclusion (DEAI) promotion.
- Skills in communication, organization, and project management.
- Ability to balance multiple projects and meet deadlines.
- Ability to work with standard computer software systems (Microsoft Office Suite, Outlook, Teams, etc.) and to learn museum-specific collection database.
- Demonstrated ability to establish and articulate goals, strategies and direction and deliver on them.
- Experience working with artists and/or maker communities on museum installation projects.
- Excellent project management skills, including the ability to set project objectives, determine and address potential barriers; identify required resources, identify process steps and milestones; and adjust action plans to achieve desired outcomes.
- Skill in negotiating and exchanging ideas, information, and opinions to formulate policies and procedures and/or arrive jointly at decisions, conclusions, or solutions with individuals and groups at various organizational levels.
- Skill in taking initiative and working both independently and as an effective member of a team.
- Skill in setting priorities that reflect varying levels of importance of multiple work assignments and the ability to handle competing deadlines.
- Skill in budget preparation, analyzing financial data, preparing financial reports and projections, and making financial recommendations for budget planning, financial and decision making.
- Proficiency with museum database systems (EmbARK, TMS, etc.), accounting procedures, and Workday systems.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is in Charlottesville, VA.

This position is a restricted position and is dependent upon project need, availability of funding and performance. This is an Exempt level, benefited position. For more information on benefits, visit UVA benefits.

This position will remain open until filled. The University will perform background checks on all new hires prior to employment.

**To Apply**:

- CV
- Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all the required documents will not receive full consideration.

References will be completed via UVA’s standardized process SkillSurvey. Five references will be requested via SkillSurvey during the final phase of the interview process.

For more information about UVA and the Charlottesville community please visit UVA Charlottesville and Beyond and Embark.