Administrative Coordinator

2 weeks ago

Paterson, United States Green Thumb Full time

**The Role**:
The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management & operational leadership while provides a wide cast net to the team. This person is extremely friendly and positive, organized, and thorough. The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic "get it done" attitude.

**Responsibilities**:

- Assist management with ongoing projects as assigned, balancing short and long-term deadlines
- Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted
- Welcome our guests, sign them in/out, escort them into conference rooms - has an instinctually hospitable nature
- Ensure efficient and smooth day-to-day operation of facility
- Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
- Sign for, schedule and accept deliveries, ensure accuracy of orders
- Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
- Perform daily, weekly and monthly security checklists
- Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)
- Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
- Facilitate group lunch set-up and light trash removal
- Light data entry and proofreading/polishing internal and external documents
- Creation of Power Points and/ or reports for distribution
- Provide general support to visitors and act as the point of contact for internal and external clients
- Submit and reconcile expenses to include blue bird reports and petty cash
- Any other task as assigned

**Qualifications**:

- 2 years' experience in an administrative role
- Excellent professional verbal and written communication skills
- Capacity to multi-task and stay organized in a fast-paced environment
- Proven ability to work within a team environment and support colleagues
- Hospitality experience is a plus
- Understands and complies with the rules, regulations, policies, and procedures of GTI
- Demonstrates ability to self-motivate and innovate
- Ability to use initiative and independent judgment appropriately while not overstepping chain of command
- Ability to establish and maintain effective working relationships with all employees
- Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
- Organizational & presentation skills, leadership
- Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures

**Additional Requirements**:

- Must pass any and all required background checks
- Must be and remain compliant with all legal or company regulations for working in the industry
- Must possess valid driver's license
- Must be a minimum of 21 years of age
- Must be approved by the D.O.A. to receive an Agent badge

  • Administrative Coordinator

    2 months ago

    Paterson, United States DES MICRO PRECISION GROUP LLC Full time

    Job DescriptionJob DescriptionManufacturing (machine shop background desired)- PART TIMEThe position primary provides administrative and clerical support to a machine shop. Strong computer (Microsoft Office) & communications skills are a must. Basic analytical support plus database creation and maintenance will be required. Extreme attention to detail &...

  • Pathway Coordinator

    2 months ago

    Paterson, United States Passaic County Community College Full time

    We are seeking a Pathway Coordinator who will report to the Dean of Academic Advisement. This person will be responsible for delivering holistic and comprehensive advisement to a caseload of students. The Pathway Coordinator will serve as an Academic Advisor and advise students regarding program selection and course planning, as well as career and transfer...

  • HR Coordinator and Assistant to CEO

    1 month ago

    Paterson, United States YMCA of Paterson Full time

    **GENERAL FUNCTION**: This position will be responsible for the administrative functions of the HR department including database management, hiring and onboarding staff, and ongoing maintenance of employee records. The HR Coordinator serves as a point of contact for employees regarding HR-related inquiries and ensures compliance with relevant policies and...

  • Pathway Coordinator

    3 weeks ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a Pathway Coordinator who will report to the Dean of Academic Advisement. This person will be responsible for delivering holistic and comprehensive advisement to a caseload of students. The Pathway Coordinator will serve as an Academic Advisor and advise students regarding program selection and course planning, as...

  • Pathway Coordinator

    2 months ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a Pathway Coordinator who will report to the Dean of Academic Advisement. This person will be responsible for delivering holistic and comprehensive advisement to a caseload of students. The Pathway Coordinator will serve as an Academic Advisor and advise students regarding program selection and course planning, as...

  • Pathway Coordinator

    2 weeks ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a Pathway Coordinator who will report to the Dean of Academic Advisement. This person will be responsible for delivering holistic and comprehensive advisement to a caseload of students. The Pathway Coordinator will serve as an Academic Advisor and advise students regarding program selection and course planning, as...

  • Coordinator of EOF Academic Resources Center

    3 weeks ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a Coordinator for the Educational Opportunity Fund (EOF) Academic Resource Center. This position will report to the Assistant Director of the EOF Program. The coordinator oversees the EOF Academic Resource Center (ARC) and liaises with other student support service providers at PCCC.This is a full-time,...

  • Coordinator of EOF Academic Resources Center

    1 month ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a Coordinator for the Educational Opportunity Fund (EOF) Academic Resource Center. This position will report to the Assistant Director of the EOF Program. The coordinator oversees the EOF Academic Resource Center (ARC) and liaises with other student support service providers at PCCC.This is a full-time,...

  • Coordinator of EOF Academic Resources Center

    2 weeks ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a Coordinator for the Educational Opportunity Fund (EOF) Academic Resource Center. This position will report to the Assistant Director of the EOF Program. The coordinator oversees the EOF Academic Resource Center (ARC) and liaises with other student support service providers at PCCC.This is a full-time,...

  • Data Quality Coordinator

    4 weeks ago

    Paterson, United States St. Joseph's Health Full time

    **Overview**: **St. Joseph’s Healthcare System **is recognized for the expertise and compassion of its highly skilled and responsive staff. The combined efforts of the organization’s outstanding physicians, superb nurses, and dedicated clinical and professional staff have made us one of the most highly respected healthcare organizations in the state, the...

  • GEAR-UP Coordinator

    3 weeks ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a GEAR-UP Coordinator who will be responsible for the day-to-day management of the Passaic County Community College (PCCC) GEAR UP Program. This position will support senior activities at JFK High School, Credit Make Up program, Saturday Academy and Summer Bridge program.This is a full-time, administrative...

  • GEAR-UP Coordinator

    2 months ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a GEAR-UP Coordinator who will be responsible for the day-to-day management of the Passaic County Community College (PCCC) GEAR UP Program. This position will support senior activities at JFK High School, Credit Make Up program, Saturday Academy and Summer Bridge program.This is a full-time, administrative...

  • GEAR-UP Coordinator

    2 weeks ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a GEAR-UP Coordinator who will be responsible for the day-to-day management of the Passaic County Community College (PCCC) GEAR UP Program. This position will support senior activities at JFK High School, Credit Make Up program, Saturday Academy and Summer Bridge program.This is a full-time, administrative...

  • Coordinator of New EOF Student Experience

    3 weeks ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a Coordinator of New EOF Student Experience that reports to the Assistant Dean of the Educational Opportunity Fund (EOF) Program or designee. The coordinator researches, implements, documents, and asses evidence-based recruitment and retention interventions to ensure that all new EOF student receive high-impact...

  • Coordinator of New EOF Student Experience

    2 months ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a Coordinator of New EOF Student Experience that reports to the Assistant Dean of the Educational Opportunity Fund (EOF) Program or designee. The coordinator researches, implements, documents, and asses evidence-based recruitment and retention interventions to ensure that all new EOF student receive high-impact...

  • Coordinator of New EOF Student Experience

    2 weeks ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionWe are seeking a Coordinator of New EOF Student Experience that reports to the Assistant Dean of the Educational Opportunity Fund (EOF) Program or designee. The coordinator researches, implements, documents, and asses evidence-based recruitment and retention interventions to ensure that all new EOF student receive high-impact...

  • Program Coordinator

    1 month ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionThe PROSPER (Passaic-Ramapo Onramp to Student Persistence & Employment Readiness) grant is a federal Title V grant. It is an innovative partnership with Ramapo College of NJ that provides Hispanic and low-income students with the knowledge and skill to succeed in university coursework and ensure long-term success. Grant...

  • Program Coordinator

    1 week ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionThe PROSPER (Passaic-Ramapo Onramp to Student Persistence & Employment Readiness) grant is a federal Title V grant. It is an innovative partnership with Ramapo College of NJ that provides Hispanic and low-income students with the knowledge and skill to succeed in university coursework and ensure long-term success. Grant...

  • Program Coordinator

    6 days ago

    Paterson, United States Passaic County Community College Full time

    Job DescriptionJob DescriptionThe PROSPER (Passaic-Ramapo Onramp to Student Persistence & Employment Readiness) grant is a federal Title V grant. It is an innovative partnership with Ramapo College of NJ that provides Hispanic and low-income students with the knowledge and skill to succeed in university coursework and ensure long-term success. Grant...

  • CHWC Wellness/Grant Coordinator

    2 weeks ago

    Paterson, United States William Paterson University Full time

    Thank you for your interest in working at William Paterson University.Counseling Health and Wellness Center (CHWC) has been the recipient of " Mental Health in Higher Education; Community Provider Partnership and Professional Development Grant" funded by The NJ Office of Secretary of Higher Education. CHWC is seeking a part-time Wellness Coordinator to...