Admissions Coordinator

3 weeks ago

Spring, United States The Woodlands Nursing and Rehabilitation Center Full time

As the Admissions Coordinator supports the sales department’s activities in the pre-admission, admission, discharge, and follow-up processes.

**Essential Functions**

Responsible for assisting the Admission Director in developing census and quality mix by providing prospective residents and/or responsible parties with appropriate information to assist in their decision.

Assist the Admissions Director and/ or Administrator with completing and implementing the facility

30/60/90 day sales plan that outlines at least the following areas:
A list of current referring hospitals and potential hospitals to target in the marketing plan

A listing of current competition and our comparison (strengths/weaknesses) to them

Plans for at least quarterly community special events for the next 3 quarters

A plan for increasing or maintaining the overall census, M2 census, and referral relationships

Tentative plans for a specialty program within the facility

Handles phone inquiries, tours, and the timely and accurate completion of admissions paperwork

This position will ensure a smooth transition from the home or hospital to the facility with clear communication to all necessary departments

Handles walk-in or telephone inquiries and invites referral sources to the facility; Gathers nursing information from central admissions (when applicable), referral sources, and clinical liaisons

Follows up on inquiries by conducting tours of the facility, completing inquiry forms for admission paperwork, and providing all inquiries with collateral about the facility

Reviews a list of unoccupied beds and makes preadmission reservations according to the type of case and accommodation required daily and as necessary

Ensures that a model room is maintained in the facility and is tour-ready. To notify appropriate departments when deficient

Ensuring a smooth patient transition to the facility, overseeing the timely and accurate completion of admission agreements and welcome packets, accurate communication to the clinical team and other department heads

Develop and maintain relationships with existing customers within the general community and develop new referring relationships within the medical professional community to include but not limited to area physicians, social service departments, hospital discharge planners, governmental agencies, and other professionals or groups that may influence inquiries

Communicate with same for the purpose of educating and building awareness of the facility's scope of services

Manage and train the internal backup sales/admission team on inquiries, tours and closing skills and customer-oriented completion of the Admissions Agreement and Welcome packet

Promote facility services, including nursing and therapy services

Follow company sales cycle process

Cold call/ Make appointments to potential referral sources - close the call/follow up plan

Product, Service and Benefit Knowledge: must understand and be able to explain products, services and benefits offered by facility to referral sources, potential residents family members and other inquirers

Skills for screening Residents for Admission: be able to review a potential resident’s chart and explain to a licensed nurse some of the reasons the facility would or would not be able to admit the potential resident

Read and familiarize self with Nursing Home regulations

Read and understand the past facility surveys and 5-star rating system and be able to explain to the Administrator how you would explain the survey process and results along with the 5-star rating system to both a potential resident family and also to the referral source

To able to understand and explain financial eligibility to a referral source, potential referral or a family member

To be able to screen a potential referral utilizing the clinical and financial grids

Uses Referral Screening form to screen residents

Ensure PASSR is completed upon admission

The sales staff should be responsive to calls from hospitals regarding potential admissions and respond to these calls within 30 minutes

Input demographic, financial and waitlist information into Electronic Medical Director for all referrals

Maintain and update Admissions Team Meeting form daily

Assist with implementing policies and procedures pertaining to inquiries, tours, admissions

Completes Customer Service QA form and provides to appropriate facility, regional and corporate teams when complaint from assigned account including but not limited to case managers, social workers, physicians, patients and family members of patients

The sales team should plan on at least one community invited special event each quarter. This can be a scheduled resident activity that is open to the community and not just for resident families.

Stay current and familiarize self with current healthcare and community trends including but not limited to Alternative Payment Models and changes in accounts, competitors or healthcare community

  • Director of Admissions

    3 weeks ago

    Spring Arbor, United States CCCU - Council for Christian Colleges & Universities Full time

    SUMMARY Are you a dynamic, forward-thinking leader with a passion for relational sales and a heart for Jesus and Christian education? Look no further – we’re seeking a collaborative Director of Admissions who loves pursuing aggressive goals to join our team at Spring Arbor University. In this pivotal role, you will be the driving force behind our...

  • Director of Admissions

    3 weeks ago

    Spring Arbor, United States NAFSA Full time

    SUMMARY Are you a dynamic, forward-thinking leader with a passion for relational sales and a heart for Jesus and Christian education? Look no further - we're seeking a collaborative Director of Admissions who loves pursuing aggressive goals to join our team at Spring Arbor University. In this pivotal role, you will be the driving force behind our admissions...

  • Admissions Director

    1 month ago

    Spring City, United States Sanatoga Animal Hospital Full time

    Benefits*Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off*Variable compensation plans*Inclusive workplace with DEI committee. DEI is a part of our company's DNA.*Tuition, Travel, and Wireless Service Discounts*Nursing Student Loan Debt Repayment and Tuition Assistance*Employee Assistance Program to support mental health*Employee...

  • Sped Coordinator/teacher

    1 week ago

    Spring, United States School of Science & Technology Full time

    Position: Special Education Coordinator - CampusDepartment/Campus: CampusReports toPrincipalFLSA Status: ExemptPay GradeTeacher Pay Scale + Coordinator StipendJob TypeFull-TimeWork HoursNormal School hours (193 days)Job GoalAssists teachers in the instruction of eligible students with special needs as assigned by the Admission, Review, and Dismissal...

  • Surgical Coordinator/surgery Scheduler

    2 weeks ago

    Spring, United States Whitsett Vision Group Full time

    **Summary**: The Surgery Coordinator/Scheduler provides patients with pre-op counseling; coordinates scheduling, gathers documentation for pre-certification, and provides patient insurance financial responsibility information as it relates to surgery. Serves as the primary interface for patients as they prepare for surgery. Position will require local...

  • A.C.T. Specialist

    4 weeks ago

    Silver Spring, United States NAFSA Full time

    Overview The A.C.T. Specialist will coordinate admissions, monitor compliance with COMAR Regulations, and coordinate transitions for a varied population of students in a private separate day school for students with disabilities. Responsibilities - Maintain documentation of all contacts with parents/guardians, agency representatives, administration and...

  • A.C.T. Specialist

    1 week ago

    Silver Spring, United States NAFSA Full time

    Overview The A.C.T. Specialist will coordinate admissions, monitor compliance with COMAR Regulations, and coordinate transitions for a varied population of students in a private separate day school for students with disabilities. Responsibilities - Maintain documentation of all contacts with parents/guardians, agency representatives, administration and...

  • Nurse Administrative Coordinator

    2 weeks ago

    Silver Spring, Maryland, United States Trinity Health Full time

    Employment Type:Part timeShift:Night ShiftDescription:This position requires an RN license and a BSN or MSN.The Administrative coordinator is a professional management person responsible for coordination and direction of hospital operations, clinical and administrative activities in the absence of the clinical mangers, dept. heads and...

  • Nurse Administrative Coordinator

    2 months ago

    Silver Spring, Maryland, United States Trinity Health Full time

    Employment Type:Part timeShift:Night ShiftDescription:This position requires an RN license and a BSN or MSN.The Administrative coordinator is a professional management person responsible for coordination and direction of hospital operations, clinical and administrative activities in the absence of the clinical mangers, dept. heads and...

  • Corporate - Client Benefits Coordinator

    3 weeks ago

    Spring, United States Texas HCS Inc Full time

    Job DetailsLevel Experienced Job Location Corporate Office - Spring, TX Remote Type N/A Position Type Full Time Education Level High School Salary Range $15.00 - $17.00 Hourly Travel Percentage Negligible Job Shift Day Job Category Admin - Clerical Description Integrated Community Services is looking to hire for a Full time Benefits Coordinator position near...

  • Corporate - Client Benefits Coordinator

    2 weeks ago

    Spring, United States Texas HCS Inc Full time

    Job DetailsLevel Experienced Job Location Corporate Office - Spring, TX Remote Type N/A Position Type Full Time Education Level High School Salary Range $15.00 - $17.00 Hourly Travel Percentage Negligible Job Shift Day Job Category Admin - Clerical Description Integrated Community Services is looking to hire for a Full time Benefits Coordinator position near...

  • Events and Rentals Coordinator

    3 weeks ago

    Sandy Spring, United States Sandy Spring Friends School Full time

    Founded in 1961, Sandy Spring Friends School is a progressive, coed, academically-rigorous day and boarding school serving approximately 700 students from age three through 12th grade. The campus is located on 140 acres in the historic Sandy Spring area of Montgomery County, Maryland, and the School is approved by the Maryland State Board of Education and...

  • Activities Coordinator

    3 weeks ago

    Sandy Spring, United States Brooke Grove Foundation Full time

    Job DescriptionJob Description Activities Coordinator (Life Enrichment Coordinator) **Pay Rate up to $19/hour**Full Time DaysOur mission is to "Touch People's Lives", and to us, it is more than a mission, it is a way of life! At Brooke Grove Retirement Village (part of Brooke Grove Foundation), we understand that all of us touch the lives of those we...

  • Activities Coordinator

    2 weeks ago

    Sandy Spring, United States Brooke Grove Foundation Full time

    Job DescriptionJob Description Activities Coordinator (Life Enrichment Coordinator) **Pay Rate up to $19/hour**Full Time DaysOur mission is to "Touch People's Lives", and to us, it is more than a mission, it is a way of life! At Brooke Grove Retirement Village (part of Brooke Grove Foundation), we understand that all of us touch the lives of those we...

  • Housing Coordinator, Virtual Resettlement

    4 days ago

    Silver Spring, United States HIAS Inc Full time

    ***: HIAS seeks a Housing Coordinator, Virtual Resettlement to provide support for recently arrived refugees and asylum-seekers who are in need of emergency, temporary or permanent housing during their early resettlement in the U.S. This position supports housing activities associated with grant funding from the Office of Refugee Resettlement (ORR) and the...

  • Health Unit Coordinator

    1 week ago

    Silver Spring, United States Holy Cross Health Full time

    **Employment Type**: Full time **Shift**: 12 Hour Night Shift **Description**: **Job Title**: HUC - Mother Baby **Employment Type**: Full-Time **Shift**: Nights **(SUMMARY) Position Highlights**: - ** Competitive pay**: - ** Additional Benefits**:tuition reimbursement, free parking - ** Quality of Life**:Flexible work schedules - ** Advancement**:...

  • Clinical Nurse Coordinator Maternal

    1 week ago

    Spring Valley, United States MountainView Hospital Full time

    Description Hourly Wage Estimate: $38.34 - $57.56 / hourLearn more about the benefits offered for this job. The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in...

  • Clinical Nurse Coordinator Rehab

    6 days ago

    Spring Valley, United States MountainView Hospital Full time

    Description Hourly Wage Estimate: $38.34 - $57.56 / hourLearn more about the benefits offered for this job. The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in...

  • Surgery Scheduler

    3 weeks ago

    Spring, United States Sterling Ridge Orthopaedics and Sports Medicine Full time

    Job DescriptionJob DescriptionDescription:We are looking for a full-time Surgery Scheduler to join our top notch team of professionals!Locations:Spring, TXThe Woodlands, TXMontgomery, TXThis position may travel with the doctor to each location as needed. Hours: Monday-Friday 8:00 AM to 5:00 PMJOB SUMMARY:The surgery scheduler is responsible for scheduling...

  • Surgery Scheduler

    2 weeks ago

    Spring, United States Sterling Ridge Orthopaedics and Sports Medicine Full time

    Job DescriptionJob DescriptionDescription:We are looking for a full-time Surgery Scheduler to join our top notch team of professionals!Locations:Spring, TXThe Woodlands, TXMontgomery, TXThis position may travel with the doctor to each location as needed. Hours: Monday-Friday 8:00 AM to 5:00 PMJOB SUMMARY:The surgery scheduler is responsible for scheduling...