Office Administrator

4 weeks ago

Norcross, United States Phoenix Chiropractic Full time

We are a growing Chiropractic office looking for an intelligent, upbeat team member who loves people and loves to serve others to be part of our dynamic team.We need someone with energy, enthusiasm, and intelligence. Verbal and written skills are required. We are one of the fastest-growing clinics in Georgia because we are not afraid of new ideas or different ways of communicating with the public.

As an Office Administrator, your role is pivotal in ensuring the smooth and efficient operation of the office environment. Your responsibilities may vary depending on the size and nature of the organization, but typically include the following:

- **Office Management**:

- Overseeing daily office operations and managing administrative staff.
- Maintaining office supplies and equipment, and ensuring availability of necessary resources.
- **Communication**:

- Facilitating communication within the office and with external stakeholders.
- **Scheduling and Coordination**:

- Managing calendars and scheduling appointments, meetings, and conferences.
- Coordinating travel arrangements and accommodations for staff.
- **Record-Keeping and Data Management**:

- Maintaining and updating databases, records, and filing systems.
- Handling confidential information with discretion.
- **Financial Administration**:

- Assisting with budget preparation and expense tracking.
- Processing invoices, managing accounts payable/receivable, and payroll support.
- **Human Resources Support**:

- Assisting in recruitment processes, including posting job openings and scheduling interviews.
- Supporting employee onboarding and orientation.
- **Facilities Management**:

- Overseeing facilities and office maintenance, including repairs and cleaning.
- Coordinating with building management and external vendors.
- **Technology and IT Support**:

- Providing basic IT support and troubleshooting for office technology.
- Managing office software licenses and subscriptions.
- **Policy Implementation**:

- Enforcing office policies and procedures to ensure compliance and a safe working environment.
- Implementing new administrative systems or processes to improve efficiency.
- **Event Planning**:

- Assisting in organizing office events, celebrations, or workshops.
- **Customer Service**:

- Serving as a point of contact for clients, visitors, and external stakeholders.
- **Problem-Solving and Decision Making**:

- Handling office-related issues and resolving conflicts as they arise.
- Making decisions in the absence of the management team.

Key skills and qualifications typically sought for an Office Administrator role include:

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in office software (e.g., Microsoft Office suite).
- Attention to detail and problem-solving skills.
- Ability to work independently and prioritize tasks effectively.
- Knowledge of basic accounting principles may be beneficial.
- Previous experience in office administration or a related field is often preferred.

This job description can vary widely depending on the industry and company, but these are foundational tasks and skills for most Office Administrator roles.

**Hours of the position**
- Monday 9am-2pm, 3pm-7pm
- Tuesday 9am-2pm, 3pm-7pm
- Wednesday 9am-2pm, 3pm-7pm
- Thursday 9am-2pm, 3pm-7pm
- Friday 9am-2pm, 3pm-7pm
- Saturday (2 times a month from 10am-5pm in the spring and fall, April, May, June/ August, September, October)
- HARD WORKER
- willingness and motivation to learn new things in a fast paced and busy environment
- will be required to learn/memorize office scripts for education
- attention to detail - will be handling paperwork
- previous medical/chiropractic experience is not required.
- excellent customer service skills
- flexibility in hours (evenings and weekends)
- must be comfortable in a fast pace environment - this is NOT a desk job
- must be outgoing and willing to communicate with our practice members daily
- a team player
- a dedicated and loyal individual who seeks a position of longevity
- a creative and innovative mind
- a definite multi-tasker
- someone who loves serving others and watching sick people get well, a compassionate heart
- bilingual is a plus but not required
- a heart that goes the extra mile
- this will be a dual function position with growth potential (inside the office and in the community)
- Technological-savvy is important.
- Will be required to travel twice a year for training

**Located in: Peachtree Square Shopping Center**

**3200 Pointe Pkwy NW STE 300, Norcross, GA 30092, United States**

Additional Compensation:

- Bonuses
- Store Discounts

Administrative Duties:

- Sorting and sending mail
- Answering and routing phone calls
- Managing social media
- Greeting visitors
- Stocking supplies
- Running errands
- Scheduling

Setting:

- Medical
- Education

Team Environment:

- Working alone and with a team

**Benefits**:

- Paid time off

This Comp

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