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Financial Support Specialist

2 months ago

Santa Cruz, United States University of California Santa Cruz Full time

**Financial Support Specialist - CAMPUS ONLY**

**Location**: Remote

**Job ID**: 69347

JOB POSTING

**_HOW TO APPLY_**
- _How to Apply_
- _ Troubleshooting_
- _ Tips for Applicants_
- _ FAQ's_

**_ INITIAL REVIEW DATE (IRD)_**
- The IRD for this job is:_**_ 06-03-2024_**_
- **

**_ABOUT UC SANTA CRUZ_**
- UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world._

**_DEPARTMENT OVERVIEW_**

**_JOB SUMMARY_**

**_APPOINTMENT INFORMATION_**

**_Budgeted Salary:_**_ $111,150/annually_
- Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount._

**_Benefits Level Eligibility:_**_ Full benefits_

**_Schedule Information:_**
- _ Full-time, Fixed_
- _ Percentage of Time: 100%, 40 Hours per Week_
- _ Days of the Week: Mon-Fri_
- _ Shift Includes: Day_

**_ Employee Classification:_**_ Career appointment _

**_Job End Date:_**_ None_

**_Work Location:_**_ UC Santa Cruz Main Campus_

**_Union Representation:_**_ Non-Represented_

**_Job Code Classification:_**_ FINANCIAL ANL 4 (007710)_

**_Travel:_**_ Never or Rarely_

**_JOB DUTIES_**

**_70% - Financial Analysis_**
- _ Provides analytical support for highly complex budget, financial, and resource projects working directly with RSS managers and outside constituents. Works closely with department management to distill the data._
- _ Coordinates the gathering of budgetary and resource requirements information during planning stages, including the annual budget process, and project budgets to ensure milestones are realized._
- _ Gathers, analyzes, prepares, and summarizes recommendations for complex financial and resource plans, including annual resource allocation approaches, future trends requirements, operating forecasts, sources and uses, and financial analyses including generating, modifying, and conceiving new financial or other resource reports, strategic planning, and modeling, analyzing and forecasting staff salary budgets, contracts, and grants, and making recommendations for maximizing financial or other resource outcomes._
- _ Makes recommendations on maintaining and strengthening internal controls to protect University resources. Develops and makes recommendations on internal policy and procedural changes that affect functional areas._
- _ Reviews and approves advanced financial transactions. Uses advanced understanding of industry practices and organizational policies and procedures to resolve highly complex or difficult assignments._
- _ Coordinates preparation and approves financial documents to expedite purchasing, invoice and pro card payments, direct payments, and travel reimbursements,_
- _ Coordinates financial transactions and recharge billing._
- _ Manages transfer of payroll and non-capital expenses._
- _ Coordinates research of financial transactions utilizing campus systems._
- _ Manages reconciliation of transactional detail and financial reports to ensure the integrity of the data, and within general accounting practices and campus and system-wide policies and procedures for BSAS and other Risk Services programs._
- _ Performs complex financial studies for both RSS and external constituents. Examples include periodic financial reports, staff budgets, contracts, and grants. Financial and resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff salary or FTE analysis, general rate analysis (copier rates, capital project rates) contracts and grants analysis, fungibility of funds, working capital, depreciation and new program funds, such as the BSAS program, and other Risk Services programs._
- _ Manages and makes recommendations to update the BSAS funding process._

**_ 30% - Administrative Support_**
- _ Responds to questions, researches issues, and resolves problems that have a significant impact on the overall goals of the department and programs._
- _ Develops and makes recommendations on internal policy / procedural changes that affect the functional area._
- _ Coordinates administrative office support and may serve as a point of contact for department office administrative services._
- _ Provides supervision and training to direct reports, develops annual goals and performance appraisals, and maintains an effective work environment._
- _ Participates in department and campus workgroup committees, including the monthly RSS Business Team meetings._
- _ Coordinates and provides support for Human Resources transactions, Staffing Lis