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Legal Assistant

4 months ago

Washington, United States Palmer Legal Staffing Full time

An international, Europe based Law Firm is seeking a Legal Assistant to work in their Georgetown office. The Legal Assistant works as part of the wider support team in the Washington, DC office, providing legal and administrative support to Partners and Associates through all phases of arbitration, in addition to non-billable work. The Legal Assistant will also have the attitude and flexibility to assist with supporting other aspects of the office’s day-to-day running and operations. The firm offers a hybrid work schedule with three days in office and 2 remote days. Salary will depend on experience. The firm has a wonderful firm culture and is a great place to work


Status: Direct Hire

Salary: $60-80K DOE


What You'll Do:

  • Provide direct support to one Partner and Associates with the preparation of client work and other non-billable activities.
  • Assist with time entry and expense reconciliation and management (experience using Aderant preferred).
  • Manage calendars and make travel arrangements (including transportation and accommodation) along with preparing itineraries.
  • Prepare client bills, budgets and process final invoices (working in conjunction with the firm’s finance team).
  • Work with the Risk & Compliance team on new business intake and new matter openings.
  • Draft grammatically correct correspondence (letters, memos, reports, emails, faxes etc. including from dictation and markups). Proofread and edit correspondence to correct grammar, spelling and punctuation.
  • Create, organize and maintain hard copy and electronic files (experience of using iManage preferred) and assist with archiving.
  • Schedule and coordinate arrangements for client meetings and events (including booking conference rooms and setup / breakdown).
  • Monitor incoming emails and respond appropriately.
  • Answer, screen, and make telephone calls in a professional manner. Take accurate messages and relay to the intended recipients. Retrieve, date stamp and distribute firm mail.
  • Support Office Manager and colleagues in the legal support team with reception duties as required. Meet and greet clients, and other visitors, in a professional manner.
  • Help with various ad hoc projects from time-to-time (e.g. client events and staff social functions).


Job Requirements:

  • A College degree.
  • A minimum of four years’ experience working in an equivalent role in a professional services environment.
  • Experience gained working in an international law firm, particularly with exposure to arbitration/litigation teams, would be beneficial.
  • Strong organization and time management skills.
  • Excellent verbal and written communication skills.
  • Ability and willingness to “manage-up”
  • Service focused and able to deliver first class support to attorneys, clients and visitors.
  • Self-starter with high levels of energy and drive. Able to work under minimal supervision when required and provide proactive support to fee-earners.
  • Professionalism and confidence in dealing with senior stakeholders including both partners and clients.
  • Integrity and discretion when handling confidential information.
  • Flexibility to support colleagues on other office related tasks when required.
  • Able to multitask, work to strict deadlines and prioritise competing priorities accordingly.
  • Excellent attention to detail and able to produce work to the highest standard of accuracy.
  • Can work both independently and collaborate as part of a team.
  • Experience of complex calendar management and scheduling. Can exercise judgment with regard to priorities/urgency and resolve conflicting appointments as needed.
  • Technical proficiency in the use of the firm’s software programs (Microsoft365) and office equipment (such as printers, scanners and photocopiers).
  • Billing experience strongly preferable (specific familiarity with Aderant would be an advantage).
  • Experience of undertaking research and document production. Specific knowledge of LexisNexis, Westlaw or equivalent would be helpful.
  • Demonstrate judgement and discretion when dealing with confidential information.


How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”

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