Office Assistant

2 weeks ago


Anaheim, United States Clear Motivations Full time

**Job Title**: Office Assistant (temp to hire)

**Who We Are**:
Clear Motivations NPO is a nonprofit organization based in Orange County, dedicated to serving adults with disabilities. We advocate for community integration and strive to create equal employment opportunities for all individuals.

**Job Summary**:
**Responsibilities**:

- Assist with data entry, filing, and organizing documents
- Manage phone systems, directing calls to appropriate personnel
- Support office staff with clerical tasks and projects
- Maintain office supplies inventory, placing orders when necessary
- Handle incoming and outgoing correspondence
- Perform general office duties: photocopying, scanning, and mailing
- Assist in scheduling appointments and meetings

**Requirements**:

- Proficiency in Google Suite for document management and collaboration
- Previous experience as a personal assistant or in a medical office setting preferred
- Strong data entry skills with keen attention to detail
- Familiarity with phone etiquette and operating phone systems
- Knowledge of administrative duties, including order entry, is advantageous
- Ability to work with Zoho Creator, Google Docs/Excel, G-Drive
- Comfortable with computerized systems for office tasks

**Job Types**: Part-time, Temporary

Pay: $18.00 - $20.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Day shift
- Monday to Friday
- No weekends

Application Question(s):

- How do you prioritize tasks when faced with multiple deadlines or projects?
- How do you handle confidential information and ensure data security in an office setting?
- What methods do you use to stay organized and keep track of tasks and deadlines?
- How do you handle interruptions or unexpected tasks while working on a project or completing a task?

**Experience**:

- Customer service: 1 year (preferred)

Work Location: In person



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