Admissions Program Supervisor

2 weeks ago


San Francisco, United States Felton Institute Full time

**Job Description**:
**Admissions Program Supervisor (Bilingual - Spanish)**

**Felton’s Early Care and Education Programs**

**Agency Overview**

Founded in 1889, the Felton is the oldest nonsectarian, nonprofit social services provider in the City and County of San Francisco and the Bay Area. Rooted in equity, our mission is to transform the quality of life and promote social justice to accelerate community-led change. Our vision is to drive positive and sustainable community-led change where all have equitable access to innovative, high-quality, evidence-informed services.

**Division Description**
Felton’s Children, Youth, Family, and Transitional Age Youth division offers comprehensive, early care and education, family support, and mental health services across San Francisco to over 400 families.

Via a two-generation approach, Felton’s Family Support services promote strong families and optimal development for their children by focusing on the Strengthening Families Framework. The primary function of the family supports The Five Protective Factors; parental resilience, increase social connections, increase knowledge of parenting and child development, providing concrete support in times of need, and supporting social-emotional competence in young children. This approach serves as a one-stop integrated service continuum, supporting families to address their needs largely under one roof, with a core group of staff with whom they can build trusting, supportive relationships.

**ECE Programs**
Felton Institute has been providing comprehensive Early Care and Education (ECE) services in San Francisco since 1971. Felton now has ECE programs in SF’s Mission, Bayview, and Visitacion Valley neighborhoods; and offers a school-readiness program for infants, toddlers, and preschoolers (2 weeks to 5 years old). Felton’s ECE programs include 4 infants, 7 toddler, and 11 preschool classrooms, which serve approximately 400 children, full day/ year-round. These multicultural, educational classrooms provide a nurturing, developmentally challenging, and inclusive environment for very young children of low/moderate-income families. We are committed to inclusive, positive environments that build on children’s positive self-esteem and self-image.

**FOCUS**:
Accountable for oversight of Admissions in our ECE programs, ensuring that the agency complies with all regulations per applicable Performance and Contractual Standards. Analyze, plan, and implement enrollment systems. Plan and provide training related to enrollment systems, policies and procedures for the department and agency. Ensure monitoring, agency collaboration and tracking enrollment services. S/He would be responsible for oversight and monitoring of enrollment and attendance tracking, productivity, reporting, and quality assurance for all current and future funding streams for the child development programs. In addition, s/he will be responsible for supervising Family Support Specialist staff.

Enrollment, Recruitment, Selection, Eligibility and Attendance and Funding Policy Compliance (25%)
- Is responsible for monitoring SF3C database system is updated as to whether a child is on pre
- eligible, eligible, pre-enrolled, enrolled status. Review records of documented record mailings, calls, etc. in accordance with Title V requirements
- Identifies open slots in specific rooms for specific ages, etc., and identifies openings if not filled through a room-to-room transfer. Maintains documentation of contacts, dates and response of applicant.
- Ensure files are organized and complete family files for each enrolled child, including all funding sources - Title 22 require that these be in one place. Codes labels of files so that California Department of Education files can be easily identified for review. Title 22 requires that these be in one place and keep always locked. Ensure coding labels according to funding source are in place, so that funding specific files can be easily identified for review.
- Responsible for contract compliance issues which include monthly update of information regarding the ADE cumulative status, the ADE quota for the month. Will work in coordination with the Admissions Director will implement these enrollment and attendance goals through timely monitoring of intake and transfer of children from room to room according to age and readiness. Is responsible for monitoring monthly projections via the weekly census reports, and by specific rooms. Such projection will include room to room transfers as well as new children.

Systems Management (15%)
- Analyze community assessment information and facilitate planning efforts to determine design options, recruitment efforts and enrollment guidelines for Felton's ECE Programs.
- Provide input and solutions to develop and or revise the agency’s Salesforce systems, policies, and procedures. Oversee and facilitate Family Support Specialist with on-going / Admissions Quality Assurance team m



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