Administrative Assistant to Student Services

1 week ago

Oak Park, United States Fenwick High School Full time

JobID: 2283

**Position Type**:
Support Staff**Date Posted**:
5/1/2024**Location**:
505 Washington Blvd Oak Park IL 60302**Date Available**:
07/01/2024**Closing Date**:
06/30/2024
- **This is a one-year position for the 24-25 school year.**

**Job Purpose**:
**Provide administrative support to the Director of Student Services, counselors, social workers and other administrators as needed.**

**Job Function**:
**Handles the Director of Student Services calendar by scheduling appointments, including building utilization requests and may assist with calendar scheduling and building utilization requests for other administrators as needed.**Answer all incoming telephone calls and answer any inquiries related to Student Services.**-
**Coordinate ACT/SAT test preparation by recruiting proctors, posting lists, assigning classrooms, helping with relief and submitting pay vouchers.**Coordinate PSAT by ordering tests, creating a master list of test takers and securing enough substitutes and relief.**Assists with preparation of materials for events coordinated by the Administrative team, including Freshmen Orientation, Graduation, and AP exams.**-
**Coordinate, send and track transcripts requests and supporting college documents for current seniors. Accurately updating Naviance.**Complete education verifications, process transcript and/or medical records requests for alumni.**Prepare Illinois State Scholar information and submit.**Prepare materials for various college seminars hosted by Student Services.**

**Job Qualifications/Requirements**:
**Minimum of five years of administrative assistant experience.**Proficiency with Microsoft products (i.e., Word, Excel, PowerPoint, Outlook, etc.)**Proficiency with Google products (i.e. Docs, Sheets, Slides, Gmail, Drive, etc.)**Familiarity with Blackbaud and Naviance preferred.**Possess excellent communication (written/verbal), organizational and multitasking skills.**Some college coursework is helpful.**
- JobID: 2283

**Position Type**:
Support Staff**Date Posted**:
5/1/2024**Location**:
505 Washington Blvd Oak Park IL 60302**Date Available**:
07/01/2024**Closing Date**:
06/30/2024
- **This is a one-year position for the 24-25 school year.**

**Job Purpose**:
**Provide administrative support to the Director of Student Services, counselors, social workers and other administrators as needed.**

**Job Function**:
**Handles the Director of Student Services calendar by scheduling appointments, including building utilization requests and may assist with calendar scheduling and building utilization requests for other administrators as needed.**Answer all incoming telephone calls and answer any inquiries related to Student Services.**-
**Coordinate ACT/SAT test preparation by recruiting proctors, posting lists, assigning classrooms, helping with relief and submitting pay vouchers.**Coordinate PSAT by ordering tests, creating a master list of test takers and securing enough substitutes and relief.**Assists with preparation of materials for events coordinated by the Administrative team, including Freshmen Orientation, Graduation, and AP exams.**-
**Coordinate, send and track transcripts requests and supporting college documents for current seniors. Accurately updating Naviance.**Complete education verifications, process transcript and/or medical records requests for alumni.**Prepare Illinois State Scholar information and submit.**Prepare materials for various college seminars hosted by Student Services.**

**Job Qualifications/Requirements**:
**Minimum of five years of administrative assistant experience.**Proficiency with Microsoft products (i.e., Word, Excel, PowerPoint, Outlook, etc.)**Proficiency with Google products (i.e. Docs, Sheets, Slides, Gmail, Drive, etc.)**Familiarity with Blackbaud and Naviance preferred.**Possess excellent communication (written/verbal), organizational and multitasking skills.**Some college coursework is helpful.

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