See more Collapse

Facilities Office Assistant

1 month ago

Missoula, United States The Resort at Paws Up Full time

The Resort at Paws Up is America's premier luxury ranch resort. Set on a 37,000-acre ranch, Paws Up embodies the spirit of the American West. It's a family owned and award-winning destination that truly inspires.

The Resort at Paws Up is seeking to a Facilities Office Administrator to our team. The role of the Facilities Office Administrator is to support all administrative tasks of the Facilities department which includes our Fleet and Landscaping divisions.

**The Primary Functions are**:

- Provide administrative assistance to Maintenance Technicians.
- Maintain databases, including fuel log, propane log, and any other necessary tracking.
- Respond to management/staff regarding inquiries on order status, changes, or cancellations.
- Review requisitions to verify accuracy, appropriate terminology, and specifications.
- Determine whether inventory quantities are sufficient for the needs of The Resort and order more materials as needed.
- Prepare purchase orders for parts and other supplies needed for maintenance and mechanic shop according to prepared vehicle and maintenance work orders.
- Check staff schedules and help with notifications and schedule changes for PTO for staff.
- Attend operational meetings and other when Managers are not able to attend to communicate information to accordingly.
- Be efficient in using MaxPanda Work order system to put in and keep updated work order status and staff assigned work orders.
- Maintain up-to-date awareness of Resort information and amenities.
- Maintain clean and clear work environment while staying organized and efficient.
- Communicate and maintain timelines and priorities.
- Complete all Maintenance projects as assigned.

**Looking for Team Members with**:

- High school diploma, GED or vocational training or job-related course work
- Proven experience with Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Proficient ability to multi-task and work in a fast-paced environment while remaining organized and prioritizing workload throughout the day
- Adaptable to high volume work load during peak seasons
- Has a friendly and professional manner under periods of high demands and with guest, team members, and management
- Valid State Driver’s License with two years driving experience

**Team Members can look forward to**:

- 401K (Discretionary)
- Medical, Dental, Vision
- Employee Assistance Program
- Complimentary Lunch Provided
- Referral Bonus (Get paid to recruit)
- Carpool reimbursement $5-$20/Day
- Employee Discounts on Merchandise
- PTO - 9 Floating Holidays and 15 Personal
- Opportunities for career development and advancement
- Life Insurance, Long Term and Short-Term Disability

Check it out for yourself
- The Resort at Paws Up provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training_.

Pay: From $50,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Application Question(s):

- If you're not located in Missoula, will you be able to relocate to Montana and reliably commute to 40060 Paws Up Rd. Greenough, MT for this job? Please Write Yes or No
- Have you ever been convicted of a criminal offense (felony or misdemeanor)? If you have been convicted please explain. If you have not, please write N/A.

N/A

**Location**:

- Missoula, MT 59801 (required)

Work Location: In person

We have other current jobs related to this field that you can find below

  • Facilities Assistant

    1 week ago

    Missoula, United States Clearwater Credit Union Full time

    Job DescriptionJob DescriptionAre you looking for a role where each day is unique, hands on, with a mission focused on supporting your community? Clearwater Credit Union is accepting applications for a new Facilities Assistant. This position is responsible for providing facilities support to the credit union branches, has responsibility for maintenance of...

  • Administration Assistant

    3 weeks ago

    Missoula, United States VanEngen Law Office, P.C. Full time

    This is a part-time (9-1, M-F) on-site role for an Administration Assistant at VanEngen Law Office, P.C. located in Missoula, MT. As an Administration Assistant, you will be responsible for performing various administrative tasks to support the office operations. This includes managing phone calls, scheduling appointments, organizing files, and assisting...

  • Administration Assistant

    3 weeks ago

    Missoula, United States VanEngen Law Office, P.C. Full time

    This is a part-time (9-1, M-F) on-site role for an Administration Assistant at VanEngen Law Office, P.C. located in Missoula, MT. As an Administration Assistant, you will be responsible for performing various administrative tasks to support the office operations. This includes managing phone calls, scheduling appointments, organizing files, and assisting...

  • Facilities Laborer

    1 day ago

    Missoula, United States S&K Gaming LLC Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompetitive salaryDental insuranceFree uniformsHealth insurancePaid time offTuition assistanceVision insurance401(k)SUMMARY:Cleans and maintains public areas. Removes trash, cleans all restrooms, carpets, and upholstery. The Facilities Laborer will be responsible for the upkeep and appearance of all areas...

  • Facilities Laborer

    3 weeks ago

    Missoula, United States S&K Gaming LLC Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompetitive salaryDental insuranceFree uniformsHealth insurancePaid time offTuition assistanceVision insurance401(k)SUMMARY:Cleans and maintains public areas. Removes trash, cleans all restrooms, carpets, and upholstery. The Facilities Laborer will be responsible for the upkeep and appearance of all areas...

  • Medical Office Receptionist

    6 days ago

    Missoula, United States Missoula Bone & Joint LLC Full time

    Job DescriptionJob DescriptionJoin our team at Missoula Bone & Joint and Surgery Center as a Full-Time Front Office Float and play a crucial role in helping our patients navigate their healthcare journey with compassion and efficiency. This exciting opportunity allows you to work onsite at our modern facility in Missoula, MT, where you'll interact...

  • Escrow Officer

    2 months ago

    Missoula, United States Flying S Title & Escrow Full time

    Job DescriptionJob DescriptionFlying S Title and Escrow of Montana is a subsidiary of Title Financial Corporation (TFC). We seek an Escrow Officer to join our team in Missoula, MT. TFC is a family-owned company providing Title and Escrow Services Since 1905. We pride ourselves on taking great people and growing and developing them with employees who have...

  • Business Office Manager

    2 months ago

    Missoula, United States Riverside Health & Rehabilitation Full time

    Position: Business Office Manager Department: AdministrationReports to: Executive Director - Purpose The primary purpose of this position is to manage the financial functions of the facility which includes accounts payable, accounts receivable, resident payer eligibility, and financial reporting in accordance with current standards, guidelines and...

  • Chief Executive Officer

    1 month ago

    Missoula, United States Lifepoint Health® Full time

    Chief Executive Officer - Community Medical Center, Missoula, MTJOB DESCRIPTIONJob SummaryThe CEO provides leadership and direction for the overall operation of the hospital. Plans, directs and coordinates the development of short and long range objectives; is responsible for achieving the organization’s financial and non-financial goals. General...

  • Chief Executive Officer

    2 months ago

    Missoula, United States Lifepoint Health® Full time

    Chief Executive Officer - Community Medical Center, Missoula, MTJOB DESCRIPTIONJob SummaryThe CEO provides leadership and direction for the overall operation of the hospital. Plans, directs and coordinates the development of short and long range objectives; is responsible for achieving the organization’s financial and non-financial goals. General...

  • Chief Banking Officer

    2 weeks ago

    Missoula, United States Foothills Bank Full time

    About The RoleThe Chief Banking Officer (CBO) provides senior level leadership and oversight for the division’s retail and operational departments. The position develops and executes a deposit strategy to achieve growth goals in retail lending, deposit growth, and costs of funds. In addition, the position is responsible for aligning retail banking services...

  • P/T Office Manager

    2 weeks ago

    Missoula, United States BlueLine Companies Full time

    Job DescriptionJob DescriptionSalary: $17-$20 DOEBlueLine Development is looking for an Office Manager to keep our offices running smoothly by making sure supplies are stocked, offices are clean, mail is sorted and delivered, vehicles are running, as well as helping coordinate office meetings and social gatherings.  This part time position will require...

  • P/T Office Manager

    2 weeks ago

    Missoula, United States BlueLine Companies Full time

    Job DescriptionJob DescriptionSalary: $17-$20 DOEBlueLine Development is looking for an Office Manager to keep our offices running smoothly by making sure supplies are stocked, offices are clean, mail is sorted and delivered, vehicles are running, as well as helping coordinate office meetings and social gatherings.  This part time position will require...

  • Dental Assistant

    2 months ago

    Missoula, United States Scott Erler DDS Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceFree uniformsPaid time off We are seeking a full-time dental assistant (M-Th) 32 hours/week, to start in our office in late April / May. An ideal candidate is someone who can work well with a team, and is eager to learn.A little about our office.- Father / Son practice that has been in Missoula for...

  • Dental Assistant

    2 months ago

    Missoula, United States Scott Erler DDS Full time

    Benefits: 401(k) Dental insurance Free uniforms Paid time off We are seeking a full-time dental assistant (M-Th) 32 hours/week, to start in our office in late April / May. An ideal candidate is someone who can work well with a team, and is eager to learn. A little about our office. Father / Son practice that has been in Missoula for 50 years We are a fully...

  • Branch Office Administrator

    2 months ago

    Missoula, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...

  • Travel Skilled Nursing Facility Physical Therapy Assistant

    4 weeks ago

    Missoula, United States Core Medical Group Full time

    Job DescriptionCore Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Missoula, Montana.Job Description & RequirementsSpecialty: Physical Therapy AssistantDiscipline: TherapyStart Date: 07/29/2024Duration: 13 weeks40 hours per weekShift: 8 hoursEmployment Type: Travel Client in MT seeking Allied Health...

  • Financial Planning

    4 weeks ago

    Missoula, United States Foothills Bank Full time

    About The Role Please ensure you read the below overview and requirements for this employment opportunity completely. Responsible for the analysis of the general ledger to allow accurate and timely financial reporting in conformity with GAAP, SEC, reporting, and policies and procedures set forth by GBCI. Manages the bank's financial budget process,...

  • Drive Through Office Specialist

    1 week ago

    Missoula, United States LC Staffing Full time

    Drive Through Office SpecialistA locally owned Missoula lumber and design business is looking for a friendly and detail-oriented Drive Through Office Specialist to join their team. This role provides excellent customer service in an office setting with a drive through window for customers picking up lumber and materials.Essential Responsibilities:Assist...

  • Underwriting Assistant

    4 days ago

    Missoula, United States Brown & Brown Full time

    Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. The Underwriting Assistant is a part of the Regional Support Team (RST), reporting directly to the Regional Operations Leader or delegate and reporting to our Missoula, MT or Portland OR office. This is a hybrid position...