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Supply Chain Inventory Planner
3 months ago
**Job Description**:
Be a part of a world-class academic healthcare system at **UChicago Medicine
- Ingalls Memorial Hospital** as a **Supply Chain Inventory Planner **for our **Inventory Management Med/Surg **division at our campus in **Harvey, IL**.
**Job Summary**:
This position will use lean management techniques to plan, requisition, expedite urgent orders and manage issues in regards to the flow of supplies which can include consignment and high dollar items. Communicates across all levels of management including Nursing, OR, Procedural Areas, and clinical labs. Communicates with vendors regarding any supply chain related issues, including but not limited to, expiration tracking/mitigation, cycle counting, annual physical inventory, par level analysis, product trials/conversions/discontinuations, backorder management, preference card management, storage location flow and overall organization. Conducts audit processes as required. Prepares, monitors, and coordinates all inventory status reports and takes a proactive approach to supply shortages, stock outs, and cost savings analysis. Performs research and data analysis to monitor and ensure Key Performance Indicators are at target levels according to established standards. Works closely with all areas of Supply Chain on adding new items to inventory and optimizes inventory levels accordingly.
**Essential Job Functions**:
- Responsible for planning, ordering, receiving and stocking of asset and expensed inventory for specified areas of responsibility. Responsible for all high dollar products while providing analysis on usage, availability and cost effectiveness. Manages (as required) all human tissue tracking in accordance with FDA standards from ordering, receiving, logging by model number, lot number, serial number and expiration date. Presents tissue management data upon request from Joint Commission. Responsible for forecasting analysis, cost analysis, procuring, tracking, replenishment, and billing on all implantable items for all surgical and procedural services, while maintaining daily logs for regulatory needs.
- Responsible for entire analysis of inventory including but not limited to: Low Stock, Out of Stock, future expiring, open order reconciliation, and per case usage. Works with vendors to prevent stock-outs and assists in identifying appropriate substitute for backordered items. Communicates with stakeholders and supply chain staff in regards to current stock levels, ordering, case schedule, backorders, product trials, and sub item issues. Provides detailed root cause analysis using 5 why, A3 and Plan/Do/Check/Act (PDCA) methodology as needed.
- Facilitates relationships with service specific vendors relating to communication of expiring items, consignment reconciliation, assisting in periodic cycle counts, model number updates discontinued products, product trials, and any other duties assigned by manager. Works closely with Supply Chain Sourcing team to provide data for updating supplier performance score cards.
- Responsible for all inventory management decisions including additions, changes, deletes, and par level analysis. Responsible for quarterly par reviews, highlighting detailed cost impact and savings, both short and long term. Provides data and feedback to clinicians on supply consumption and par level optimization, including preference card recommendations where applicable. Provides detailed analysis on RFID tagged items for cost savings tracking and utilization.
- Responsible for the flow, cleanliness (5S), and overall organization of owned and consigned inventory areas. Responsible for understanding/employing all lean methodology and participates/facilitates service Kaizen events.
- Participates in Supply Chain process improvement activities and events using appropriate tools and techniques such as 5S, Standard Work, Managing for Daily Improvement, Value Stream/Process Flow Mapping and Pull System/Kanban.
- Performs other duties as assigned.
**Qualifications**:
- Bachelor’s Degree or equivalent training acquired via work experience or education.
- One or two years of previous experience in supply chain preferred
- Lean Management experience a plus.
- Requires high level of adaptability and interpersonal skills
- Excel knowledge and can perform: Filtering out data, Pivot Tables strongly preferred
- Strong communication skills
**Position Details**:
- Job Type/FTE: Full Time (1.0FTE)
- Shift: 7:00AM-3:30PM Monday-Friday
- Unit/Department: Supply Chain - Inventory Management Med/Surg
- CBA Code: Non-Union
- Must comply with Ingalls Memorial Hospital's COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical,
