Creative Coordinator

3 weeks ago

Los Angeles, United States Wild Card Creative Group Full time

**Wild Card Creative Group and 3AM**

Wild Card Creative Group is a Worldbuilding Agency. We are a collective of three (3) divisions focused on ONE mission: the advancement of storytelling
- 3AM is our content innovation studio. We use insights to identify an audience & how to immerse them into a world, then turn stories into participation-first content and experiences (social campaigns, original content, experiential, etc.)
- Wild Card Editorial & Skip Films create the opening line (trailer, a/v assets), the moment that invites the audience into the story.

**Purpose**

**Responsibilities**:

- Coordinate with all internal departments (music, graphics, writers, editors, AEs, etc.) to handle the needs and requests of the team
- Professionally interface with external clients to schedule calls, coordinate media assets, and handle postings
- Ability to take detailed notes during client calls as you will often have to reference them later on
- Assist in project setup and overall asset management
- Master the details of a project such as job number and bin organization, and guide the departments through these details as needed
- Responsible for client gifts, award logs, and holiday card management
- Regularly check in with editors to discuss creative, be sure they have everything they need (GFX, music, copy, etc) and to make sure they are on schedule
- Watch down spots to ensure quality control
- Send editors their changes - type up detailed breakdown of the changes then discuss to minimize any confusion and make sure everything makes sense
- Feature Notes - take detailed notes of any dialogue and/or scenes that might come in handy for a trailer or TV spot.
- Booking scratch and paid voiceover for films on a weekly, if not daily basis
- Tracking down soundalikes to fit the trailer or TV spot
- Work with Runners on scheduling meals for employees and clients QC smaller projects when requested
- Participate in the creative process including writing, editorial notes, graphics feedback, etc.
- Must ensure that all administrative needs are met, like time sheets and related projects
- Prepare creative materials for meetings, including transcripts, posters, trailers, TV spots and any other items that may need to be prepared days ahead of time, and sometimes last second
- Provide duties using Google suite, word, excel including calendar/scheduling, travel and expenses, filing and covering heavy phones
- Assist in administrative duties, including: tracking creative deadlines for all AV projects
- Organize and update Digital Assets like Quicktimes, PDF's and other creative files
- Coordinate with Creative Operations department for all a/v dubbing requests
- Distribute and organize creative materials
- Upkeep and maintain electronic and file log of all outside vendor agency materials and competitive advertising content
- Handle confidential information and materials regarding not-yet released films
- Become familiar with details of campaign in order to become a team participant
- Interact with department employees to facilitate the completion of all duties and responsibilities

**Required Skills**:

- 1 year experience as an Creative Coordinator supporting trailer editorial campaigns preferred
- Familiarity with MS Office and Google Suite
- Proactive and effective communication skills Incredible organization with a keen eye for detail
- Quick thinker and multi-tasker who works best under pressure
- A passion for entertainment marketing
- Must understand the post-production creative and workflow process
- Availability to work overtime with little or no advance notice
- A positive and easygoing team player
- Experience with file transfer services (Pix, Aspera, Wiredrive, etc) and familiarity with graphics terminology are a plus
- Ability to work from home and communicate with team electronically

**_ Disclosures:_**
- EEO Poster_

**E-Verify: Right to Work**
- E-Verify Poster_ | _Eligibility to Work Poster (English) | _Eligibility to Work Poster (Spanish) | _California Consumer Privacy Act Applicant Notice (CCPA)_

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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