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Administrative Assistant
4 months ago
Essential Job Functions
1. Assists administrator in the development of departmental policies and procedures.
2. Interprets policies and explains procedures relating to the activities of the department.
3. May maintain departmental bookkeeping/accounting, including billing.
4. Prepares special and routine reports and maintains departmental records.
5. Handles routine and confidential correspondence.
6. Utilizes a high level of skill in the preparation of reports, special studies, and similar documents.
7. May compile statistical data and prepare various studies of departmental activities.
8. May assist in counseling students and providing information relating to the function of the department.
9. May act in administrator’s behalf in his/her absence.
10. May use a computer terminal for typing, storage, and retrieval of information.
11. May complete degree plans and provide course curriculum information where applicable and counsel students accordingly.
12. May train and supervise a small clerical staff in performing routine duties.
13. May take and transcribe dictation as required.
14. May approve and sign requisitions, vouchers, and other routine documents
Non-Essential Job Functions
1. May receive and/or supervise the receipt of payments from student and others for departmentally sponsored activities.
2. May instruct or supervise others in computer terminal usage.
3. May be involved in screening and evaluating applicants for departmental clerical positions.
4. May act as receptionist.
5. Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
1. Thorough knowledge of, or ability to learn, university and departmental policies and procedures.
2. Thorough knowledge of, or ability to learn, university and departmental degree requirements.
3. Knowledge of modern office procedures and related office equipment.
4. Skill in operation of office equipment including, but not limited to, typewriter, dictaphone or transcribing equipment, calculator, fax machine, and computer terminal.
5. Skill in typing with mínimal errors.
6. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
7. Ability to work independently of supervision.
8. Ability to work effectively with students, university faculty and staff, and the general public.
9. Ability to work with and maintain confidential information.
10. Ability to communicate effectively in both oral and written form.
11. Ability to learn office and university-specific software.
12. Ability to take and transcribe dictation.
Physical Demands Required Education
High school diploma or equivalent is required.
Required Experience and Training
Preferred Qualifications
College credits relating to specific job duties is preferred.
Special Conditions for Eligibility
Min Pay Rate Mid Pay Rate Salary Information Salary Grade - 18 Specific Job Requirements/Duties for this Posting
This position is located in Intercollegiate Athletics and reports to the Associate Athletic Director for Business Affairs.
Is Background Check Required? Yes Benefit and Retirement Eligibility
EEO Statement
Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.
Posting Detail Information
**Posting Number**
- S2024-084- Open to all qualified applicants**Number of Positions Available**
- 1**Posted Date**
- 06/12/2024**Review Start Date**
**Close Date**
**Work Schedule**
**Open Until Filled**
- Yes**Special Instructions to Applicants**
- Desired start date is July 8, 2024.**Posting Quick Link**Contact Information
**Contact Name**
- Lauren Stacy**Contact Phone**
- (936)414-6883-
**Contact Information**
**Supplemental Questions**:
Required fields are indicated with an asterisk (*).
- Which of the following best represents your education background?
- Completed High School Diploma or GED
- Completed some college
- Completed Associates Degree
- Completed Bachelor's Degree
- Completed Master's Degree
- Completed Doctoral Degree or ABD
- If you completed a college degree, please indicate your major field of study. (Open Ended Question)
- Which of the following best represents the number of years experience you possess relating to the job to which you are applying?
- Less than two years
- Two to three years
- Four to five years
- Six
