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Advancement Services and Special Events Coordinator

1 month ago

Wilmington, United States Ursuline Academy Full time

POSITION OVERVIEW:
Advancement Services works closely with members of the Finance Office to ensure accuracy in its financial reporting. This position requires a positive attitude about the Academy and about philanthropy, strict confidentiality and discretion; superior organizational and interpersonal skills; self-reliance and self-motivation; and the ability to multi-task in a highly active work environment. This is a 12-month, part-time (20 hours per week), salaried, fundraising position. Occasional evening and weekend work is required.

SPECIFIC DUTIES:
**Special Events**:

- Provide logístical support for the set up and execution of Advancement events
- Manage the relationships with outside event vendors contracted to assist in advancement and alumnae events
- Develop system and procedures for event management including attendee tracking and payment processing.
- Assist in the organization of event volunteers as necessary

**Data Base**:

- Manage the database including updating and managing donor records and donor information including Alumnae Relations
- Process all charitable donations
- Generate and assist in the analytical development of financial and statistical reports, mailing information, and other necessary information for the Advancement Office including Alumnae Relations
- Create queries and reports from Raiser’s Edge or other fundraising databases
- Develop systems and procedures for both electronic and paper records
- Perform data updates on Raiser’s Edge
- Reconcile fundraising totals monthly with Finance Office

**Communications**:

- Create and process all Advancement correspondence (thank-you notes, gift-in-kind forms, pledge reminders)
- Process direct and bulk mail

**Meetings**:

- Attend and assist in all departmental meetings as assigned
- Attend all advancement events as assigned
- some evenings and weekends will be required

**Work Ethic**:

- Maintain confidentiality at all times regarding the Ursuline community
- Attend all required meetings and willing to perform all other duties as assigned
- Contribute by personal example to an atmosphere of faith commitment in a manner consistent with Catholic values and our founder St. Angela Merici
- Respect, cooperate and maintain a positive attitude with colleagues (faculty and staff), students, parents and alumnae and exemplify the core values

QUALIFICATIONS**:

- Bachelor of Arts or Bachelor of Science degree, preferred
- Willingness to participate in the fundraising process, required
- Excellent written, verbal, and interpersonal skills.
- Demonstrated ability to work on multiple projects simultaneously with significant attention to detail.
- Proficiency in computer and advancement software such as Raiser’s Edge, Microsoft Office Suite, and bulk and direct mail.

**Job Type**: Part-time

Schedule:

- Monday to Friday

Work Location: In person

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