Project Assistant

3 weeks ago

Chicago, United States Vedder Price P.C. Full time

Vedder Price's New York office is looking for a Project Assistant. This is an entry-level position offering a unique opportunity to learn about the various practice areas from the ground up. As a project assistant in these practice areas, you will work under the direct supervision of a paralegal to assist paralegals and attorneys with a variety of tasks and projects within the lifespan of a case. You will also gain foundational knowledge and skills while providing task-based support to the deal teams.

**As a Project Assistant, your duties will include but not be limited to**:

- Assist with the initial case setup, data analytics and organization
- Assist paralegals with eDiscovery tasks
- Assist with the organization, filing and management of case-related documents
- Prepare case and trial binders of relevant information and documents
- Track, log and input information into various platforms
- Assist with deposition arrangements and the preparation of witness files; Load, search and pull deposition transcripts and assist with designations
- Assist with online research including fact-checking, cite checking, expert research, etc.; Pull electronic cases and docket information
- Assist with trial logistics and pre-trial planning; Provide support at trial, arbitration or mediations
- Assist paralegals with post-trial briefing and tasks; Review and organize due diligence materials
- Routinely organize and maintain files related to various transactions
- Organize UCC filings and lien searches
- Assist with obtaining and completing forms and filing documents
- Prepare and distribute closing sets (electronic and/or hard copy)
- Follow up, track and organize post-closing items
- Update and maintain client files and documents (including minute books and client records)
- Update client entity information in client management database
- Interface with various departments to accomplish tasks Work with various internal departments and outside vendors
- Annual billable target of 1,050 hours

**Skills & Competencies**:

- Excellent organization skills and attention to detail
- Excellent verbal and written communication skills
- Ability to work effectively under pressure
- Ability to multitask and exercise successful time management
- Ability to work independently and in a team environment
- Excellent interpersonal skills
- Willing to work overtime

**Qualifications & Required Experience**:
Bachelor's degree, a certificate from an ABA approved paralegal training program or equivalent experience preferred

**Computer Skills**:
To perform this job successfully, an individual must be proficient in the following software:

- Microsoft Word, Outlook and Excel; Internet Explorer, Edge, or Chrome; Adobe
- Exposure to PACER, Westlaw, Lexis, Relativity, secured file transfer software, or any litigation database platform is a plus
- Experience in DocuSign, SharePoint, or secured file transferring software is a plus

**Equal Employment Opportunity**

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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