Judicial Assistant to Judge Mata

2 weeks ago

Phoenix, United States Judicial Branch of Arizona in Maricopa County Full time

Posting Date

05/21/24

Application Deadline

05/29/24

Pay Range

Min - 1st Quartile - Mid - Max

$44,616.00 - $50,882.00 - $57,148.00 - $69,680.00

The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $44,699.20.00 to $54,080.00.

This position is Exempt under the FLSA.

What We Offer

We offer generous paid time off, paid sick leave, and 10 paid holidays We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.

Click here to learn more

Job Type

Unclassified - Judicial

Department

D800 Superior Court

About the Position

About The Superior Court:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public's trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of _excellence and the principles inherent in the Rule of Law...every person, every day, every time. _We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Position Qualifications
- Education:_
- High School diploma or GED
- Experience:_
- Three (3) years of administrative experience

OR

Combined Education And Experience Qualifications:

- Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
- Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
- An equivalent combination of post-secondary education may substitute on a year-for-year basis.
- Experience working in a court system, law office, or other legal setting.
- Experience with court procedures, legal terminology, and the legal requirements for processing court documents.
- Experience interacting with judges, commissioners, or attorneys.
- Experience with virtual hearings via Teams.
- Knowledge, Skills, And Abilities:_
- Knowledge Of:_
- Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents.
- Principles and processes for customer service standards and procedures.
- Skill In:_
- Verbally communicating with others to convey information effectively.
- Communicating effectively in writing as appropriate for the needs of the audience.
- Standard office equipment such as: multi-line telephone system, fax machine, and copier.
- Ability To:_
- Understand and follow quickly and accurately brief oral and written instructions.
- Make sound decisions in accordance with regulations, policies and procedures.
- Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Essential Job Tasks
- (This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)_
- Provides all administrative support to assigned Judge, Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
- Prepares, maintains, and revises daily court calendars, including: setting hearings/trial dates and processing motions.
- Arranges for interpreters, court reporters, and special assignments as necessary.
- Reviews case files for completeness; contacts interested parties for missing information.
- Prepares information for Judge's or Commissioner's review prior to hearings.
- Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
- Assists in case flow management with daily input of hearing outcomes into the court database.
- Handles a variety of requests, inquiries, and complaints from litigants, the public, lawyers, judges and other court personnel.
- Transcribes a variety of letters, memoranda and jury instructions when requested.
- Provides administrative support for Court Administration, including providing coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.
- Working Conditions_:_

While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lif

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