Ap / Payroll Accountant

2 weeks ago

New York, United States Coordinated Behavioral Care, Inc. Full time

**Reports to: Chief Financial Officer or designee**

**Purpose**: Under the general direction of the Chief Financial Officer (CFO) or designee, the AP/Payroll Accountant will be responsible for managing the fiscal component of all accounting processes and controls from purchase order to recording of cash disbursements for non-claim related expenditures.

**Minimum Education Requirements**:

- Bachelor’s degree in management, Finance, Accounting or related field from an accredited college or university.

**Experience Requirements**:

- Minimum of three (3) to five (5) years of experience as a AP/Payroll Accountant.
- Experience in accounts payable processes and controls.
- Excellence in organizational management with the ability to learn new and best practices.
- Capacity to adapt new technology and automation to streamline primary functions of the fiscal department.
- Experience with Business Central 365 a plus but not required.
- Analytic and decisive decision maker with the ability to prioritize and communicate with other finance and cross functional resources to achieve organizational goals and problem solving on tasks at hand.
- Commitment to quality and data-driven reporting.
- Strong written and verbal communication skills.
- Action-oriented, flexible, and innovative to enhance the AP processes and controls.

**Essential Duties and Responsibilities**
- Monitor all vendor contracts and supplier agreements (e.g. payor, external vendor, network agency, etc.)
- Strengthen and grow relationships with vendors and suppliers through timely payments.
- Review invoices for appropriate documentation prior to payment
- Process payments and record them into the general ledger.
- Conduct monthly review of accounts payable operations to make sure invoices and receipts are properly recorded.
- Review general ledger to ensure accuracy of expense coding and accounts payable aging reconciliation.
- Partner with the CFO to analyze and forecast expenses and cash disbursement cash flow.
- Maintain CBC AP/Payroll fiscal policies and periodically assess the efficiency of CBC workflows and recommend changes when necessary.
- Assist in the preparation of regular accounts payable reports, document activities, and expenditures.
- Reconcile and manage monthly credit card, Verizon statements and program advance per providers.
- Responsible for managing and implementing allocations of expenditures for CFR and grant reporting.
- Maintain communication with the CFO, SVP and Managers to ensure expenses are allocated correctly.
- Cross train with accounts receivable department to serve as a backup.
- Assist the Finance department as needed.

**Payroll**
- Maintains payroll operations by following policies and procedures; reporting needed changes, collecting, calculating, and entering data.
- Process payroll bi-weekly using provided software, create the payroll journal entry and post in the accounting software.
- Execute ADP’s time and attendance processing and interface with payroll.
- Manage workflow to ensure all payroll transactions are processed accurately and timely.
- Perform payroll department operations, update payroll records by entering changes in exemptions, insurance coverage, garnishments, direct deposit information, savings deductions, garnishments and department/division transfers.
- Determines payroll liabilities by calculating employee federal, state income, social security taxes and employer’s social security, and unemployment payments.
- Reconcile payroll prior to transmission and validate confirmed reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Answer employee related payroll questions as needed.
- Understand proper taxation of employer paid benefits.
- Resolves payroll discrepancies by collecting and analyzing information.
- Process accurate and timely year-end reporting when necessary (W-2, W-2c, 1099 etc.)
- Oversee and verify the information for the annual Worker’s Compensation audit with CBC’s WC vendor.
- Creates ad hoc reports out of the AP/Payroll software as needed.
- Coordinate with HR to ensure that benefit withholdings, deductions, etc. are accurate.
- Ensure that ADP prepares and submits monthly and quarterly employment statistics for the Department of Labor
- Prepare 941 reconciliations for audit review.
- Reconcile benefit contributions on a biweekly basis.
- Assist the Finance department as needed.

**Miscellaneous**
- Performs other duties as assigned.

**Qualifications**
- Proficient interpersonal skills and the ability to work with internal and external stakeholders: colleagues, members, network providers and government agencies related to AP/Payroll fiscal activities.
- Eagerness to participate in a team environment towards accomplishing shared goals.
- Exceptional competency in written, interpersonal, verbal, and computational skills to present and document records in accordance with project standards and organizational needs.

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