Office Manager

7 days ago

Spring, United States Impact Home Services Full time

**The Opportunity**:
We are looking for someone who can keep our growing team and expanding office organized and on track. Responsible for creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Schedules meetings and appointments, makes office supplies arrangements, greets visitors, and provide general administrative support.

**Position Responsibilities**:

- Serve as the point person for office manager duties
- Handle maintenance, mailing, supplies, equipment, bills, and errands
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all office and executive items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employee queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
- Plan in-house or off-site activities, like parties, celebrations and conference
- Manage other team members as needed for Internal Projects as needed
- Support accounting activities as needed (Payable & Receivable)

**Specific Knowledge, Skills or Abilities Required**:

- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Basic knowledge of QuickBooks a plus
- Experience with office machines (printers)
- Leadership capability

**Competencies**:

- Customer Mindset: Exceptional customer experience is primary focus while performing job duties. Quality is a top priority.
- Adaptability & Innovation: Proactively and willingly adapts to changing business needs and conditions and presents creative and fresh ideas on how to solve problems, gain efficiencies and improve quality.
- Relationship Building: Builds constructive working relationships characterized by a high level of inclusion, cooperation and mutual respect.
- Accountability: Takes personal responsibility for the quality and timeliness of work and strives to exceed requirements.
- Decision Making and Judgment: Makes timely, informed decisions that take into account the facts, goals, constraints and risks.
- Talent Development (Self and Others): Displays an ongoing commitment to learning and self-improvement; making an effort to acquire new knowledge or skills associated with job responsibilities. Willingness to work with others and coach/teach in effort to develop and support other employees’ development.

**Position Qualifications**:
**Education**:

- Bachelor's degree in business administration, communications, or a related field preferred

**Experience**:

- 5+ years of experience as an office manager, front office manager or administrative assistant

**Work Environment and Physical Requirements**:

- Office Environment
- Ability to sit for long periods of time

**What we offer**:

- Corporate culture based on integrity, respect, accountability, and excellence.
- Comprehensive training with numerous learning and development opportunities.
- An attractive salary reflecting skills, competencies, and potential.
- Benefits package to include medical, dental, vision, life insurance, 401k with match and more
- **Disclaimer**_**:_This list does not represent all physical demands. Descriptions_ _are representative of those that must be met by employee to successfully perform the essential functions of the job. Reasonable_ _accommodation may be provided to enable individuals with disabilities to perform the jobs’ essential functions._

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- Spring, TX 77389: Relocate before starting work (required)

Work Location: In person

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