Project Administrator

4 days ago


Framingham, United States The Contractor Consultants Full time

**Join IGNIS Design and Construction Inc as a Project Administrator**

**Company Name: IGNIS Design and Construction Inc.**

**Job Title**: Project Administrator

**Job Type**: Full-Time (Mon-Fri - 9am -5pm)

**Salary: $55,000 - $65,000 per year**

**Job Summary**:
Are you a highly organized and detail-oriented individual with a passion for design and construction? IGNIS Design and Construction Inc. is seeking a Construction Project Administrator to assist in overseeing our projects and ensuring their successful completion. Join our team and be a part of creating innovative and high-quality building solutions

**Responsibilities**:

- Serve as an Executive Assistant, supporting the Director and management team.
- Perform general administrative tasks including contract documentation, invoice payments, and correspondence
- Collaborate with the accounting team on cost allocation, accounts payable/receivable, and financial documentation
- Ensure compliance with insurance and permitting requirements, assisting in documentation and filings
- Assist the Director with calendar management to optimize efficiency and scheduling
- Attend weekly team meetings, contribute to discussions, and provide administrative support as needed
- Conduct occasional job site visits and handle office errands such as visits to the bank or permitting office
- Assist with development and implement project plans, timelines, and budgets in coordination with the project team.
- Communicate with project teams, including architects, engineers, contractors, and subcontractors, to ensure efficient communication and collaboration.
- Assist with compliance with building codes, safety regulations, and quality standards throughout the construction process.
- Communicate regularly with clients, contractors, and other stakeholders to provide updates on project status and address any issues or concerns.
- Assist with ordering materials, and equipment.
- Prepare progress reports and present them to upper management and stakeholders to keep them informed of project status and milestones.

**Qualifications**:

- Minimum of 2 years of experience in construction administration.
- Understanding of construction processes, building codes, and safety regulations.
- Excellent communication skills, with the ability to effectively manage and motivate project teams.
- Highly organized and able to multitask effectively, prioritizing tasks to meet project deadlines.
- Proficient in project management software (e.g., Procore, Primavera) and Microsoft Office suite.
- Understanding of the construction process and experience working in the construction industry
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Willingness to adapt to a dynamic work environment and contribute to team success

**Benefits**:

- Remote/hybrid work environment, providing flexibility and work-life balance
- Insurance stipend options
- Paid time off (PTO) and holiday PTO
- Overtime availability with additional compensation
- Bonus potentials based on performance
- Ongoing training and professional development opportunities

**_
Join IGNIS Design and Construction Inc and become a key member of our dynamic team, contributing to the successful completion of diverse construction projects in a positive and collaborative work environment_


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