Executive Administrative Assistant

4 weeks ago

Framingham, United States The TJX Companies, Inc. Full time

The Opportunity: Contribute To The Growth Of Your Career.

The Executive Administrative Assistant will provide confidential and proactive partnership to the EVP, Chief Marketing Officer at the Framingham Home Office, to enhance the EVP's effectiveness and meet the needs of a global, complex TJX Marketing organization.

The ideal candidate will have the ability to provide advanced support and operate independently to ensure successful administration of the TJX Marketing systems, polices, procedures, and practices. They will consistently demonstrate tact, diplomacy, and critical thinking as they engage with a variety of Associates and customers both internally and externally.

This position is part of a hybrid work environment and requires days in the office that align with the Executive. Typically, this is 2 days per week.

Who We Are Looking For: You.

* Build effective working relationships throughout the organization with senior management and key business partners (both internally and externally)
* Consistently represent the EVP in a professional manner
* Act as ambassador for the TJX Marketing function


* Operate independently to provide the appropriate information management and administrative support to meet the needs and priorities of the global TJX business
* Monitor the EVP email "traffic" and alert the EVP to business critical
* Flag forthcoming deadlines and track EVP deliverables/priorities
* Triage complex queries and requests for information from the global executive team and internal/external business partners, and escalate to EVP as appropriate
* Act as proxy in EVP's absence to route time sensitive items to Marketing leadership team where appropriate
* Analyze operating practices and create/revise systems and procedures as necessary


* Provide general administrative service to the EVP, including the day-to-day management of the EVP's office
* Filter telephone calls and standard queries
* Manage filing, documentation creation and correspondence to ensure efficiency and confidentiality at all times
* Prepare materials and agendas for meetings
* Carry out background research, briefing papers, reports and presentations


* Maintain strategic focus and rigor while managing a very reactive and cross-geographical diary; offer pro-active global planning support, anticipating needs and seeking and coordinating information where appropriate
* Provide full diary support, coordinating meetings with internal and external global contacts, and keep EVP up to date on all appointments
* Arrange ad hoc off-site meetings and make all necessary arrangements including venue/room booking, catering, technological and hospitality
* Plan and manage all end-to-end requirements and itineraries for domestic and international travel


* Proactively provide financial administrative support for the EVP
* Manage departmental budget and timekeeping
* Track expenses directly related to the EVP
* Raise purchase orders in Oracle as required
* Anticipate and resolve queries the EVP may have from Oracle submissions (i.e. purchase orders, invoices and expenses submitted by leadership team)


* Partner with Corporate Marketing administrative support team to prioritize leadership team's access to the EVP in a manner that meets workload requirements and deadlines
* Oversee and monitor administrative projects, completing special assignments as needed
* Collaborate with global Marketing administrative community, providing back-up support and functional guidance and training as needed
* Manage all aspects of planning, preparation and logistical needs for Marketing team training, conferences and town halls

Qualifications

* Ability to provide advanced administrative support to a large group, utilizing a broad and comprehensive knowledge of company policies, procedures and practices
* Large corporate environment work experience with C-suite and global exposure highly preferred
* Strong Microsoft Office experience required, specifically PP, Excel, Outlook, Word
* Ability to operate independently, think critically, and manage projects from start to finish
* Ability to thrive/focus in a very busy atmosphere while avoiding distractions
* Proven success balancing many things at one time and ability to shift gears and prioritize
* Outstanding communication and interpersonal skills with proven organizational and administrative proficiency
* Extensive experience scheduling complex meetings, managing multiple calendars, arranging international travel and processing expenses
* Ability to effectively manage confidential and sensitive information
* Ability to collaborate with, coach/mentor and provide backup for an administrative team
* Great at being resourceful and leveraging relationships to problem-solve

We care about our culture, but we also prioritize your needs

* Competitive Pay
* Hybrid Work Environment
* Weekly paychecks
* Paid time away
* Programs to support environment and corporate responsibility
* TAAP - TJX Associate Assistance Programs
* Associate Discount
* Career Development Opportunity
* Be a part of an inclusive team

Benefit programs and eligibility terms vary across our global locations. We encourage you to apply to learn more about how our benefits can make a difference for you.

This position has a starting pay range of $29.70 to $40.85 per hour.

Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Discover Different at TJX means opportunity, teamwork, and career growth. That's why working here is so much more than a job. When you're a part of our TJX family, you have the full support of a diverse, close-knit group of people that work together to deliver the best value and style in the business. Our inventory is always changing and our approach is continually evolving, which means every day is another chance to Discover Different.

We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Posting Notes: 770 Cochituate Rd Framingham MA 01701

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