Executive Assistant

2 weeks ago

Milwaukee, United States Medical College of Wisconsin Full time

Executive Assistant
- Requisition ID #: 34148- Job Category: Administrative Support/Office- Employment Type: Full Time- Experience Level: Experienced (non-manager)- City, State: Milwaukee, WI- Work Location: Hub for Collaborative Medicine- Department: Finance and Administration- Education: Associates DegreePosition Description:
Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

As an **Executive Assistant,** you will provide administrative support for the Executive Vice President/Chief Operating Officer, Chief Financial Officer, and Senior Director Internal Consulting of the Medical College of Wisconsin (MCW). Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures. Duties include diligent management of dynamic calendars, initiating correspondence and providing requested data to leadership workgroups, analyze data, prepare final reports, manage special projects, and provide leadership as necessary. Work with team to process financial transactions for the designated cost centers. Serve as liaison to both internal and external customers. Position requires coordination of a variety of activities simultaneously. Expected to function independently of direct supervision and exercise sound judgment in handling confidential information with senior management and senior medical officers.

**Responsibilities**:

- Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
- Provide administrative support for Executive Vice President/Chief Operating Officer, Chief Financial Officer, and Senior Director Internal Consulting. Compose correspondence as needed, which may contain confidential information.
- Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
- Proofread and format documents to ensure accuracy.
- Screen telephone calls and visitors to resolve complex inquiries.
- Greet and direct visitors in professional atmosphere. Exceptional customer service skills required.
- Assist in budget preparation, enter purchase and check requisitions, and monitor expenditures.
- Distribute mail and organize filing systems accurately maintaining records.

**Knowledge - Skills - Abilities**
Clerical, Administration and Management, Computers and Electronics, Customer and Personal Service,
English Language, Coordination, Active Listening, Reading Comprehension, Service Orientation, Social Perceptiveness, Extent Flexibility, Static Strength, Rate Control, Response Orientation, Wrist-Finger Speed

Preferred Schedule:
M-F

Position Requirements:
**Minimum Qualifications**:
Appropriate experience may be substituted for education on an equivalent basis.
Minimum education: Associate’s Degree
Minimum experience: 5 years of executive assistant experience

LI-NK1

**Why MCW?**
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
- 403B Retirement Package
- Competitive Vacation and Paid Holidays offered
- Tuition Reimbursement
- Paid Parental Leave

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

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