Executive Assistant

3 weeks ago

Milwaukee, United States Mack & Associates, Ltd. Full time

A dynamic manufacturing company in Milwaukee, WI, is on the lookout for an experienced Executive Assistant to support the CEO and CFO. This isn't just an ordinary assistant role—it's your chance to be at the heart of the action, offering comprehensive administrative support while skillfully managing a variety of business needs that demand confidentiality and a sharp eye for detail. In this role, you will anticipate the needs of the CEO and CFO, juggling complex schedules, coordinating critical meetings, and keeping everything on track. Your proactive approach will be key to adapting to the fast-paced demands of this role. More than just support, you'll become a valued partner to the executive team, gaining insights into the business that few others have. The organization offers a competitive salary ranging from $110,000 to $125,000 based on experience, ensuring you are well-compensated for your expertise.


Responsibilities of the Executive Assistant:

  • Keep the schedules of the top executives running like clockwork. Coordinate meetings, set appointments, and manage travel plans with precision and creativity
  • Serve as the primary point of contact for the CEO and CFO, fielding calls, emails, and messages. Deliver timely responses and ensure nothing slips through the cracks
  • Handle sensitive and confidential information with the utmost discretion. You’re the person the executives trust with the company’s most important secrets
  • Draft, proofread, and format crucial documents, reports, presentations, and correspondence with an eye for detail. Your work will make the executive team shine
  • Arrange complex domestic and international travel, taking care of every detail—from flights and accommodations to ground transportation—so the executives can focus on their work
  • Prepare and submit expense reports, ensuring every detail is accurate and in line with company policies. Your precision will help keep the finances in order
  • Assist in coordinating projects and presentations, ensuring smooth company updates and meetings. Organize off-site meetings and corporate events with flair, collaborating with multiple teams to create memorable experiences
  • Demonstrate flexibility and resourcefulness to address unexpected issues and adapt to changing priorities. You're the glue that keeps the executive office running smoothly, no matter what challenges arise


Requirements of the Executive Assistant:

  • Bachelor's degree or equivalent experience
  • 10+ years of experience in supporting C-level executives
  • Strong experience with Google Workspace applications
  • Previous support experience in a global organization, demonstrating an understanding of global business practices is preferred
  • Previous experience interacting with a private equity company is preferred
  • Proven ability to handle sensitive information with strict confidentiality, especially relating to high-level company data or information
  • Excellent organizational skills with a focus on detail, combined with advanced written and verbal communication abilities, particularly when interacting with senior executives
  • Ability to prioritize tasks, manage complex projects, and take independent action in a fast-paced environment with minimal guidance


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