Ap Accounting Associate

1 week ago


Loves Park, United States Aqua-Aerobic Systems, Inc. Full time

**A/P Accounting Associate**

**Department**: Accounting
**Reports to**: VP/CFO
**FLSA Status**: Non-exempt

**Salary Grade**: 6

**Prepared Date**:05/2024

**Summary**

Responsible for entering account payable invoices, processing A/P check runs, overseeing BMO Positive Pay program, and acting as backup for Concur expense administration.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**

1. Enter accounts payable invoices on a timely basis.

2. Research and resolve issues and errors regarding account payables with vendors and purchasers.

3. Troubleshoot statement discrepancies to keep vendor accounts clear.

4. Update vendor information into Vantage, along with required supporting documentation.

5. Reconcile general ledger accounts 2110.02 at the end of each period.

6. Maintain specific filing system for vendor invoices, vendor insurance certificates, W9 forms, EOC forms, and vendor lease contracts.

7. Update and distribute credit reference document.

8. Act as back up to Concur administrative functions, including expense report authorization, credit card bill reconciliation, and related period end entries.

9. Submit Positive Pay files to BMO and coordinate response to found discrepancies.

10. Track payments, such as company contributions, educational/training expenses, and union reimbursements.

11. Organize and schedule year end tasks. Supply auditors with requested information.

12. Maintain file retention system.

13. Issue checks, and process wire transfers to vendors. Secure, monitor, and maintain check inventory.

14. Verify approval and maintain recurring payment list for reference and budgeting purposes.

15. All other duties, as assigned.

**KNOWLEDGE, SKILLS, AND ABILITIES**

Must be computer literate and be knowledgeable of Microsoft Office software. Clear written and verbal communications. Self motivated, with strong attention to detail.

**SUPERVISORY RESPONSIBILITIES**

None

**WORK ENVIRONMENT**

Usual office working conditions with moderate noise such as computers and printers, telephones and copy machines.

**MINIMUM QUALIFICATIONS**

An Associates degree plus a minimum of 5 years of related training and experience or any equivalent combination of training and experience.

**CUSTOMERS**

Internal - 65% External - 35%

Pay: $32.00 - $37.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift

**Experience**:

- Accounts payable: 5 years (required)

Ability to Relocate:

- Loves Park, IL 61111: Relocate before starting work (required)

Work Location: Hybrid remote in Loves Park, IL 61111



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