Receptionist/administrative Assistant for Schools

1 week ago

Parkville, United States St. Ursula School Full time

We are looking for a Receptionist/Administrative Assistant who will perform a wide range of administrative and office support activities for members of the Department of Catholic Schools.

Essential Functions
- Plan and coordinate professional development and meetings for the Department of Catholic Schools and/or school personnel
- Maintain records for MSDE certification of Teachers, Assistant Principals, and Principals
- Research and maintain a spreadsheet of national professional conferences and workshops for educators
- Create and/or design documents including correspondence, reports, publications, etc.
- Assist with monitoring and updating of Rubicon Atlas (online curriculum)
- Assist in the updating of the Department of Catholic Schools Policy Manual
- Schedule and coordinate meetings, appointments, and travel arrangements for Associate Superintendent of Curriculum and Professional Development & Director of Instruction
- Collaborate on the preparation of documents for standardized testing
- Assist in the preparation of Continuing Professional Development course approval process
- Provide support by addressing questions and inquiries from school personnel
- Maintain travel mileage and expense reports for the Associate Superintendent for Curriculum and Professional Development and the Director of Instruction
- Offers general administrative support in collaboration with other Department Catholic Schools office staff

Position Qualifications
- Minimum Associates Degree
- 2-5 years’ experience in an administrative support role
- Previous experience in an educational setting (preferred)
- Proficient in Microsoft Office, Microsoft Outlook, and Google Docs
- Knowledge of principles and practice of office management
- Commitment to exemplary customer service
- Strong written and verbal communication skills
- Desire to participate in on-going training
- Teamwork with an emphasis on flexibility and adaptability
- Effective problem solving, prioritization, and decision making skills
- Attention to detail and accuracy

**Education**: Required
- High School or better

**Skills**: Preferred
- Calendar Management
- Coordinate Meetings
- Course Approval Process
- Create Correspondence
- Document Preparation
- Detail Orientation
- Expense Report Maintenance
- Google Docs
- Maintain Records
- Microsoft Office
- Microsoft Outlook
- Office Management
- Report Preparation
- Research Professional Associations
- Strong Attention to Accuracy
- Supportive of the Catholic Faith
- Travel Arrangements

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