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Business Service Clerk
3 months ago
**Primary Purpose**:
Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.
**Qualifications**:
***Education/Certification**:
***High School diploma or GED
**Special Knowledge/Skills**:
***Ability to operate multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to speak, read, and understand English
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Ability to manage multiple priorities and projects
Ability to work with numbers in an accurate manner
Ability to use software to develop spreadsheets, and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
**Experience**:
Three years clerical/bookkeeping experience preferred
**Major Responsibilities and Duties**:
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Greet visitors, respond to their inquiries and/or direct them to appropriate personnel in accordance with district and department policies and procedures.
- Maintain a schedule of appointments and make travel arrangements for Chief Financial Officer.
- Prepare correspondence, forms, and reports as directed by Chief Financial Officer.
- Make meeting arrangements for Chief Financial Officer including preparing materials, scheduling, setting up facilities, and arranging equipment.
- Assist staff in preparing purchase orders and payment authorizations.
- Review invoices and process in accordance with established procedures.
- Compile, maintain, and review purchasing receipts and account codes. Contact staff and vendors to resolve problems with purchase orders, invoices, and shipments.
- Compile, maintain, and file all reports, and other documents as required.
- Display tolerance necessary for accepting supervision for and criticism of job performance.
- Work in harmony with supervisory, faculty, and peer personnel.
- Use professional information discreetly and judiciously.
- Support and follow administrative and Board policy.
- Represent the school system to the community in a positive, professional way.
- Maintain a sincere, friendly attitude toward patrons.
- Perform other duties as assigned by Chief Financial Officer.
**Supervisory Responsibilities**:
None.
**Mental Demands/Physical Demands/Environmental Factors**:
**Tools/Equipment Used**:Standard office equipment including personal computer and peripherals
**Posture**:Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
**Motion**:Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
**Lifting**:Occasional light lifting and carrying (less than 20 pounds)
**Environment**:May work prolonged or irregular hours
**Mental Demands**:Work with frequent interruptions; maintain emotional control under stress
