Accounting Assistant

3 weeks ago

Middleton, United States UW Health Care Direct Full time

**Position Summary**

This position reports directly to the Controller. In conjunction with the Business Services Coordinator, is responsible for biweekly payroll processing and accounts payable. Works closely with the company Controller and Accountant with month end and year end closing activities. This position has internal relationships with the management team and external business relationships with vendors and financial professionals. This position acts as a resource to all employees.

**Accounts Payable Responsibilities**
- Audits, analyzes (noting discrepancies) and codes invoices to department manager for approval for payment.
- Enters invoice data in the NetSuite A/P system to assure proper payment to vendors.
- Performs processing of weekly payments to vendors; checks & ACHs.
- Maintains vendor files.
- Communicates information to vendors and employees.
- Reconciliation of vendor accounts.
- Serves as a liaison to the company Controller.
- Creates A/P reports for management as needed.
- Prepares weekly cash snapshot for company president.
- Assists in year-end closing with processing 1099 forms and preparing for 401(k) Discrimination Testing Census.
- Responsible for requesting IRS form W-9 from applicable vendors and for ensuring we have those forms on file.

**Accounting Responsibilities**
- Assists Controller, Finance Program Coordinator, and/or Accountant with month end closing by updating benefit bills in NetSuite, reconciliation of Aged Payables in NetSuite, and other designated tasks.
- Assists in the preparation and posting of monthly journal entries.
- Assists Controller and other management members with other duties as requested.

**Job Requirements**
- Associates degree in accounting required.
- Minimum of 3 years of related experience preferred.
- Working knowledge and prior experience with accounts payable systems preferred.
- Familiarity with NetSuite accounting system highly preferred.
- Must be proficient in using MS Office (i.e., Excel, Word).
- Must demonstrate strong ethics and a high level of personal and professional responsibility regarding accuracy, quality of work, and confidentiality.
- Must be an effective team player and possess strong verbal and written communication skills.

Starting pay: $20/hr. - based on experience.

**Benefits Include**:

- ** Health, **Dental, and **Vision coverage - Competitive premiums**:

- ** 401K matching - we match 100% on the first 3% you contribute and then match 50% on the next 2% you contribute**:

- ** Employee Assistance Program - A great resource when facing different situations in life Confidential**:

- ** PTO - Generous PTO 8.92 hours accrued biweekly for a fulltime position (80 hours per pay period)**:

- ** Flex Spending Account**:

- ** Dependent Care**:

- ** Short Term Disability - Employer Paid**:

- ** Long Term Disability - Employer Paid**:

- ** Basic Life Insurance & AD&D - Employer Paid**:

- ** Voluntary Life Insurance**:

- ** Benefits take effect the first day of the following month you are hired 401k eligibility starts one month after all other benefits**

**UW Health Care Direct has been an affiliate of UW Health since 1994. In July of 2020 UW Health Care Direct (formerly known as Chartwell Midwest Wisconsin) officially consolidated all community
- based home health services to Chartwell from UW Health and Unity Point Health leading to the establishment of UW Health Care Direct. UW Health Care Direct is dedicated to providing home health care services in the Dane County area, ensuring the highest quality of care for the community.**

**Click the link below to learn more**

**Mission Statement**:As healthcare providers, we expect to be the best at what we do and do what is right every time. We hold ourselves accountable to safety, service, and compassion. Through these values, we strive to make a difference in the lives of our patients and employees.

**Click on the link below to learn more about us and view our opportunities**

UW Health Care Direct - UW Health - Remarkable Careers

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