Executive Secretary

3 weeks ago

New York, United States NYC Health + Hospitals Full time

**About NYC Health + Hospitals**:
Lincoln Medical and Mental Health Center is one of New York City’s premier acute care hospitals. Located in Downtown Bronx, Lincoln is a teaching hospital renowned for its Centers of Excellence, and a recognized industry leader in the implementation of state-of-the art medical technology and best practices. Our team of highly trained and caring medical professionals is dedicated to providing the highest quality health care that is safe, compassionate, culturally competent and patient-centered. Comprehensive services are offered in three major primary care areas: Medicine, Pediatrics, and Women’s Health in addition to more than eighty (80) specialty services. At Lincoln, the safety and comfort of our patients is our number one priority.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

**Purpose of Position**:
Under direction, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving dictation, transcription, preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files and office routines and procedures. Will perform designated administrative assignments within prescribed limits related to the functions and authorities of the Chief Nurse Executive, Deputy Executive Directors of Nursing and Associate Directors of Nursing.

**Typical Tasks**:
1. Assistant to Chief Nurse Executive with a wide range of activities in the management of areas such as hospital administration, operational and related support service services.

2. Oversee and assist CNE to gather and organize reports presented to the Executive Leadership Committee (HWPIC, Board Report. Cabinet, EOC, etc.)

3. Coordinate and oversee reports generated through Nursing Administration office (Incidents, 1:1s, Patient Falls, Patient Complaints etc.)

4. Prepares agenda assembles materials and records proceedings of various meeting and conferences.

5. Prepares and composes correspondence for CNE.

6. Keeps schedules of appointments and makes reservations. In addition, keeps CNE informed of appointments as well as providing any information/documentation for meetings/appointments.

7. Answers and screens telephone calls, receives callers and visitors.

8. Keeps CNE and Associate Directors of Nursing informed of pending matters.

9. Participates in training programs to acquire knowledge of hospital operations.

10. Any other duties/task assigned by the CNE.

**Minimum Qualifications**:
1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or,
b. A Baccalaureate Degree from an accredited college or university and one year of experience as a stenographic secretary; or,
c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary.
2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters.
3. High level verbal, written and secretarial skills and knowledge required; or,
4. A satisfactory combination of education, training and experience.

**How To Apply**:
Lincoln Medical & Mental Health Center
Human Resources Department
234 Eugenio Maria De Hostos Blvd, (East 149th Street),
2nd Floor, Annex
Bronx, NY 10451
Attn: Recruitment Unit

NYC Health and Hospitals offers a competitive benefits package that includes:

- Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
- Retirement Savings and Pension Plans
- Loan Forgiveness Programs for eligible employees
- Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
- College tuition discounts and professional development opportunities
- Multiple employee discounts programs

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