Executive Receptionist

2 weeks ago

New York, United States Sparibis Full time
Location: Onsite in New York, NY; This position is based in the office, five days per week

Years' Experience: 2+ years' experience

Education: Bachelor's in related field preferred

Work Authorization: Must be authorized to work in the United States; Unable to sponsor candidates

Type: FT W2; Contract/Contract to Hire

Hours: 9:00AM-5:00PM

Key Skills:
  • Experience as an Administrative Assistant/Secretarial Support.
  • Microsoft Office skills, including Outlook, Word and Excel.
  • Microsoft Teams and Zoom experience.
  • Must be reliable and punctual, prefer NYC resident.
Summary

We are seeking a Receptionist to work on the executive floor for one of our clients. In this role, the Receptionist will provide supplemental support and report to the Executive Assistant to the President & CEO, as well as an additional resource for other senior executive assistants supporting executive leadership. The ideal candidate will be someone with both the skills and attention-to-detail required to effectively support senior executives.

Responsibilities
  • Coordination of executive communication, including taking calls and interfacing with other executives, employees and guests.
  • Occasional logistical preparation for meetings with senior executives and other guests, including reserving space, telephone and video conferencing, catering (if required), visitor registration, and meet & greet.
  • Field inbound communications and exercise judgement in determining the appropriate resource to address the request.
  • Understand company policies and procedures, written and unwritten, to ensure appropriate decision-making protocols are followed.
  • Liaise with other senior administrative assistants in the office to ensure executive team are supported.
  • Handle facilities-related requests, including basic maintenance, cleaning, copier repairs, etc.
  • Other duties as assigned.
Qualifications
  • Bachelor's degree in equivalent experience preferred.
  • Minimum 2+ years as an Administrative Assistant/Secretarial Support.
  • Proof of vaccination against the Covid virus.
  • Microsoft Office skills, including Outlook, Word and Excel.
  • Microsoft Teams and Zoom experience.
  • Friendly, neat and professional demeanor and interpersonal skills.
  • Must be reliable and punctual, prefer NYC resident.
  • Ability to communicate clearly and effectively, including with members of senior management.


About Sparibis

Sparibis LLC is a professional solution firm that Clients rely on to access the best talent to drive their business success.

Sparibis is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.

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