Administrative Assistant

Job Detail
- **Job Title**:

- Administrative Assistant- **Req**:

- C2024-049- **Location**:

- Compton College- **Division**:

- Business Services- **Position Type**:

- Classified Staff- **Salary Min/Max**:

- $3138.30 - $4415.95 per mo.- **Posting Close Date**:

- 05/23/2024**DEFINITION**

Under general supervision, performs a wide variety of administrative and office support duties for an assigned department and/or program, requiring full knowledge of its policies, procedures, and operational details; provides administrative support to management and departmental staff; composes and prepares correspondence and performs data entry duties; provides information to the public and staff; provides assistance for a wide variety of assignments related to administration of departmental projects and programs; and performs related work as required.

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**SUPERVISION RECEIVED AND EXERCISED**

Receives general supervision from assigned supervisory or managerial staff. Exercises no supervision of staff.

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**CLASS CHARACTERISTICS**

This is the journey-level class in the office support and administrative assistant series. Incumbents at this level are capable of performing varied administrative and office support duties, including providing assistance to the public and staff regarding department-related projects and programs. Day-to-day responsibilities may differ, depending upon the department/division/program to which assigned. However, the overall complexity of the work is comparable. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Senior Administrative Assistant in that the latter provides complex administrative support to an assigned department head and/or management staff, oversees the workflow of the office, and serves as custodian of records for assigned boards, commissions, or committees

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**EXAMPLES OF ESSENTIAL JOB FUNCTIONS** **(Illustrative Only)
- Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential_ _functions of the job_

Performs a wide variety of routine to complex administrative and clerical duties to support departmental, divisional, or programmatic operations, including filing, preparing records and monthly reports, data entry, and ordering and maintaining office and related supplies.

Organizes and carries out administrative assignments; researches, compiles, and organizes data and information from various sources on a variety of specialized topics related to assigned programs.

Gathers, assembles, updates, and distributes a variety of department specific information, forms records, and data as requested, prepares and maintains a variety of databases and reports.

Organizes and maintains various administrative, reference, imaging, and follow-up files in accordance with the records retention policy.

Checks and tabulates standard mathematical or statistical data; may summarize such information and prepare periodic reports.

Types, originates, formats, proofreads, and distributes a wide variety of reports, correspondence, and memoranda, including documents associated with departmental projects; types from rough drafts and/or verbal instructions; checks drafts for punctuation, spelling, and grammar; makes or suggests corrections to drafts.

Maintains calendars of activities, meetings, and various events; arranges meetings and makes appointments.

Receives, codes, logs, schedules, and distributes service requests, work orders, facility or room reservations, and class registrations.

Prepares and maintains various confidential department and/or student files and records; monitors and tracks attendance and usage of assigned functional area and prepares reports for management.

Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.

Makes copies; collates materials; files copies of letters, memoranda, reports, and other materials in department and/or central files.

Coordinates travel arrangements and accommodations for personnel; submits all related paperwork.

Coordinates special projects as assigned.

Maintains accurate records of work performed.

May participate and assist in the administration of the assigned office; may organize and coordinate activities associated with the office; may recommend organizational or procedural changes affecting support activities.

May coordinate community outreach and event details, under the direction of assigned management staff.

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**QUALIFICATIONS**

**KNOWLEDGE OF**:
Modern office administrative and office support practices and procedures, including the use of standard office equipment.

Applicable Federal, State, and local laws, regulatory codes, ordinanc