Administrative Assistant

2 weeks ago

Monona, United States PremiStar - South Full time

**What we offer**:

- Work-life balance.
- Career advancement opportunities.
- A great manager and/or team.
- A compelling work culture and company values.
- A sense of purpose and employee appreciation.
- Support & Stability & Technology
- Training

Located in our Monona, WI facility and reporting to the General Manager, the Administrative Assistant will perform various office duties which requires knowledge of office systems and procedures.

**Responsibilities**:

- Sort and distribute mail.
- Work independently and within a team on special nonrecurring and ongoing projects.
- Act as project manager for special projects, which may include coordinating facility maintenance, planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
- Answer telephones, direct calls, and take messages.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
- Deliver messages and run errands.
- Inventory and order materials, supplies, and services.
- Complete work schedules, manage calendars, and arrange appointments.
- Compute, record, and proofread data and other information, such as records or reports.
- Type, format, proofread, and edit correspondence and other documents using a computer.
- Handle confidential and non-routine information when necessary.

**Qualifications**:

- High School Diploma (or GED or High School Equivalence Certificate).
- 3+ years of work experience in an office setting.
- Administrative skills and experience.
- Attention to detail and ability to work independently.
- Organized with the ability to multi-task in a fast-paced environment.
- Excellent verbal and written communication skills.
- Personal computer skills, strong typing ability, and knowledge of Microsoft Office.

**Physical Demands**

Must be physically able to operate a variety of machinery and equipment including electronic and diagnostic tools, recovery equipment, and various other HVAC equipment. Must be able to use body members to work, move or carry objects or materials. This position requires: stooping, kneeling, crouching, climbing, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently. Physical demand requirements are at levels of those of medium work.

**Work Environment**

This job operates primarily alone on HVAC and boiler equipment in all environments, which includes extreme cold or heat depending on the time of year. Vehicles are used as the base of operations.

**Reasonable Accommodation**

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

**Other Duties**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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