Administrative Assistant

2 weeks ago

Kutztown, United States Palram Americas Inc. Full time

**Description**

The Administrative Assistant is responsible for providing administrative support to six members of the Executive Team, including the President/CEO, Chief Financial Officer, Sr. VP of Sales & Marketing, Director of HR, Director of Manufacturing & Logistics and Director of Planning & Supply Chain. The Administrative Assistant will interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high degree of professionalism and confidentiality.

**Receive Assignment From**:
Leadership Team

**Essential Duties and Responsibilities**:

- Conserves leaderships’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
- Arranges and confirms executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and outside meetings while maintaining accurate calendars.
- Conducts research, analyzes and interprets information, problems and proposals to ensure objective and complete information is provided.
- Works closely with all departments to ensure cross-functional communication as necessary to achieve objectives.
- Demonstrates availability/flexibility to provide travel support during non-business hours when needed.
- Coordinates teams meetings, conference calls and video conferences globally.
- Prepares and drafts critical correspondence, presentations, reports and spreadsheets, with flawless attention to detail.
- Develops and distributes communications on behalf of executive management.
- Works independently with only general guidance on a wide variety of activities.
- Takes responsibility for the progress of small to medium projects, which include multiple components and determines action plan with deadlines.
- Rearranges commitments in order to maximize executives’ time efficiency; and assures decision/desk time.
- Relieves management of administrative detail on all project levels.
- Updates and tracks delegated tasks to ensure progress to deadlines.
- Takes initiative in manager’s absence.
- Arranges meeting amenities and travel accommodations as needed for guests.
- Maintains confidence and protects operations by keeping information confidential.
- Coordinates with the organizations Receptionist to ensure front desk coverage between the hours of 8:00 AM and 5:00 PM during the work week.
- Responsible to perform other duties and activities as directed.

**Qualifications**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Administrative Writing Skills
- Scheduling
- Time Management
- Travel Logistics
- Positive attitude
- Ability to Multi-task
- Strong follow-up
- Prioritize and meet deadlines
- Extremely organized
- Detailed-oriented
- Punctual and strong work ethic
- Strong Microsoft Office and Outlook
- Strong typing skills with experience creating memos, letters and spreadsheets and charts.
- Basic data analysis skills

Pay: $30.00 - $33.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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