Director, Purchasing

2 weeks ago

Long Beach, United States FAIRMONT Full time

**Company Description**
Fairmont Breakers Long Beach will revive one of California’s best-known and beloved luxury hotels. Originally opened in the roaring twenties as a lavish hotel on the waterfront, The Breakers was a sought-after destination for world-famous stars. The historic property will reopen after a significant restoration, creating 185 boutique rooms and suites; a rooftop pool and terrace; an open-air rooftop lounge with 360-degree views of the Pacific; a blissful two-story spa, wellness and fitness center; live jazz club; and 10,000 square feet of indoor and outdoor function space.

**Why work for Accor?**
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

**Do what you love, care for the world, dare to challenge the status quo #BELIMITLESS**

This experience begins with a new kind of workplace, one where the energy is contagious, the stories are invigorating, and the challenges present inspiring opportunities to make your mark.
**Job Description** Summary of Responsibilities**:
Reporting to the Director of Finance & Business Support, responsibilities and essential job functions include, but are not limited to the following:

- Oversee, lead and manage the overall operations of Purchasing, Receiving, and Storeroom.
- Motivate, lead, train, coach, and manage all aspects of team members’ performance
- Ensure that the department works closely with the Executive Chef and the Director of Food and Beverage to purchase the highest quality product while constantly searching for the lowest price
- Assist the leadership team in obtaining competitive price quotations and confirm purchase availabilities
- Negotiate food prices, place required daily food orders and ensure prompt delivery
- Ensure all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased
- Ensure that all items received by the hotel are properly documented in accordance with the Company’s purchasing and receiving procedures
- Champion the purchasing software (Birchstreet) and assist operations leaders with training on the platform.
- Generate purchase orders on approval requisitions and obtain necessary authorization
- Prepare and maintain departmental annual budgets and complete financial reporting on a timely basis as required, including month-end process and accruals
- Coordinate and participate in the inventory process to ensure that there are sufficient expendable operating supplies within the Hotel
- Coordinate regular inventories with storeroom personnel and department heads
- Coordinate capital project purchases with corporate purchasing and outside contractors
- Conduct regular quality control audits to ensure staff are performing their duties according to standard guidelines
- Conduct food supplier premise checks with the Chef before registering the supplier as a vendor to ensure supplier compliance with Hazard Analysis Critical Control Point (HACCP) standards
- Conduct surprise audit of receiving and storage areas from time to time to ensure that Hazard Analysis Critical Control Point (HACCP) standards are adhered to
- Develop and implement purchasing and contract management instructions, policies, and procedures
- Gather and analyze data, study sales and inventory records, identify suppliers, and stay on top of factors affecting supply and demand to forecast current and future costs of needed products and materials
- Identify and interview potential suppliers to determine quality, price, reliability, and delivery terms, and make decisions to ensure that needed supplies arrive in time and at the right price
- Administer bidding process and contracts for vendor performance/compliance within established limits for the purpose of securing items and/or services within budget and in compliance
- Responsible for the procurement and expediting of all material supplies, equipment and services
- Assist Finance department in establishing purchasing policies, procedures, and controls in accordance with the company policies and needs
- Ensure that the procurement process is operating in an effective manner to ensure the optimum benefit to the company properties as it relates to the bidding process, terms of contract and negotiations with vendors while maintaining compliance with state regulations
- Responsible for the auditing of blanket purchase orders and releases against blanket requisitions
- Responsible for scheduling (planning, assigning and directing work) to meet business demands to ensure optimal operations and customer satisfaction during all business hours
- Participate in the development of specifications for equipment, products or substitute materials
- Resolve vendor grievances and

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