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Accounts Payable Clerk Manufacturing
5 days ago
**Position Summary**:
AP Clerk works closely with the accounting department, by providing financial and administrative assistance in order to ensure effective, efficient and accurate financial and administrative operation. Helps ensure departments run smoothly by ensuring paperwork is ready and complete, and routine tasks are coordinated and complete in a timely fashion.
**Responsibilities**:
The AP Clerk is responsible for providing financial, administrative, and clerical services. This includes processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, that staffs are paid in a timely and appropriate manner and that vendor and suppliers are paid within established time limits.
**Accounts Payable processing**
- Vendor payables
- Purchase order-invoice-BOL matching
- Code invoices
- Data entry of invoices for payment
- Monitors/completes vendor credits for raw material returns.
- Responds to all vendors in courteously
- Assist Accounting Manager with customer and vendor inquiries
- Will occasionally assist or complete AR invoicing process or cash receipt
- Receive and verify invoices and requisitions for goods and services.
- Manages weekly check runs and Manages Manual check runs (as needed)
- Vendor relations
- Track and request vendor general liability insurance certificates with company as additional named insured, new and upon expiration - only subcontractors
- Track and request subcontractor contracts
- Track and request vendor W-9’s
- Prepares vendor checks for mailing
- Filing and coping as needed
- Assist in Monthly closing as needed
Ad hoc projects as assigned
**Skills & Specifications**:
- Organized and detail oriented
- Strong ability to keep personal and sensitive information confidential
- Good written and oral communication skills
- Team player
- Problem solving ability
- Exceptional customer service skills
**Education & Qualifications**:
- Associate degree in Accounting, Business, or related field
- Three (3) years relevant experience in lieu of degree within the manufacturing industry.
- Three (3) years administrative experience or office environment experience.
- Advanced computer skills in Microsoft Office software
Pay: From $22.00 per hour
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
- 2 years
Schedule:
- 8 hour shift
**Experience**:
- Accounts payable: 2 years (required)
Ability to Relocate:
- Chicago, IL 60632: Relocate before starting work (required)
Work Location: In person
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