Executive Assistant

2 weeks ago

La Jolla, United States Range Homebuyers Full time

Overview:
We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide comprehensive administrative support, report directly to the CEO and contribute to the smooth operation of our organization. This is a full-time position based in our office.

**Responsibilities**:

- Provide administrative support to the President/CEO
- Act as gatekeeper for President/CEO chedules and their time
- Organize all files on Google Drive or Dropbox
- Perform data entry
- Schedule meetings and/or calendar appointments
- Manage social media account to deploy content
- Marketing & rebranding properties
- Handle multiple property logistics
- Process light financial payments and bookkeeping activities - opening and organizing mail, making payments, etc.
- Manage our ERP business software, keep organized and run reports
- Shop and run errands for office
- Set-up and lead tech endeavors with Zoom, Google Drive and Calendar
- Ship/mail items via US Post Office and/or FedEx, UPS
- Miscellaneous help with printing, archiving, organizing, decorating, booking flights/hotels, running errands, editing documents, developing presentations, etc.
- Maintain the inventory and cleanliness of the office / kitchen areas
- Follow and adhere to Company policies, procedures, and guidelines
- Willing to learn the industry and help us maintain and grow our marketplace position
- Attend business meetings and trainings as required
- Perform other administrative tasks and special projects as assignedPerform transaction management on all properties under contract during the escrow process
- Set up and cancel utilities for properties that we own and sell
- Write up purchase agreements, assignment agreements, JV agreements or other important documents required for real estate transactions
- Open escrow for all deals the company is doing
- Run errands for the CEO to help him with his time (car wash, gas, pick up items locally, meet property inspectors at property, let vendors into the properties, ect.)

**Requirements**:

- Professional in attitude and appearance
- Possess the ability to connect with a variety of personalities
- Lives out Company values
- Extremely strong phone skills - high energy and passion for helping others
- Ability to use or quickly learn real estate specific CRM and ERP business software
- Be a team player who thrives working with a tight-knit company where their activities directly affect the bottom line
- Someone who thinks and acts like an entrepreneur and takes an ownership mentality in all that is done in this position
- Must be detail oriented and helpful
- Ability to perform accurate data entry within specified time frames
- Ability to perform intermediate tasks in the Google Docs/Suite and/or MS Office Suite (Word, Excel, PowerPoint)
- Outstanding written, grammar, & verbal communication skills with ability to interact with all levels of an organization
- Must possess excellent organization, problem solving, and planning skills
- Excellent time management skills and ability to adhere to schedules/deadlines
- Must be dependable and safety oriented
- Self-motivated and results driven with proven ability to succeed - wants to grow both professionally and personally
- Ability to work some nights and weekends as needed
- Enthusiastic about best possible customer service for clients and customers
- A role up your sleeves, and all hands-on deck mentality to cross functional tasks and assignments
- Strong relationship management and the ability to drive multiple tasks to completion successfully
- Resourceful team player and a positive “can-do” attitude
- Ability to work in a fast-paced environment
- Negative pre-employment drug screen and ability to pass criminal background check
- Good attendance record and limited travel as required

We offer competitive compensation based on experience. This is a great opportunity for someone looking to grow their career as an Executive Assistant in a dynamic and fast-paced environment. There is a lot of room to grow in the company in the role in terms of salary and responsibility.

Please note that all positions at our company are paid positions. We do not offer unpaid internships.

Pay: $40,000.00 - $55,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

Ability to Relocate:

- La Jolla, CA 92037: Relocate before starting work (required)

Work Location: In person

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