Finance Coordinator

2 weeks ago

College Park, United States University of Maryland Full time

**Posting Details**:

- Posting Details**Position Number**:

- 129248**Title**:

- Coordinator**Functional Title**:

- Finance Coordinator**Category Status**:

- 33-Exempt Regular**Applicant Search Category**:

- Staff**University Authorized FTE**:

- 100**Unit**:

- ENGR-Civil-Center for Advanced Transportation Technology**Campus/College Information**:

- Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.**Background Checks**

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

**Position Summary/Purpose of Position**:

- The Center for Advanced Transportation Technology (CATT), a research center established in 1998 within the Civil Engineering Department and part of the A. James Clark School of Engineering, is hiring a Finance Coordinator. Job duties include but are not limited to:

- Responsible for sponsored research proposal preparation for the department. Work directly with Faculty, providing assistance with preparing research proposals, including preparing budgets, other cost/price information, and non-technical documents (current/pending, formatting resumes, etc.);
- Ensure all budgets contain accurate information (salary, fringe, tuition remission, f&a rates, etc.);
- Ensure compliance with sponsor and University regulations/policies. Ensure all internal and sponsor deadlines are met;
- Responsible for post award management to include accounting, analysis, reporting and close out of departmental accounts. Reconcile sponsored and non-sponsored accounts, including reviewing expenditures to ensure they are in line with sponsor and UMCP polices, all documentation related to expenditure is easily available and accurate, preparing financial reports and projections for expenditures/burn rates, and review revenues for accounts. Enter encumbrances in BA4 and transfer expenditures/funds as required on accounts;
- Collect and provide financial information to be included in sponsor reports (i.e. monthly/quarterly financial reports and supporting documentation for invoices);
- Complete award close out procedures, including a reconciliation of the final balance, conducting a final review of account documentation and verifying that equipment inventory is complete and reports are filed with the appropriate campus offices and/or the sponsor(s);
- Request and monitor sub-contracts, from tracking rates of spending on purchase orders to requesting submission of deliverables. Request additional accounts for tracking purposes as needed;
- Meet with investigators and administrators to review and discuss accounts and develop plans for spending;
- Monitor and track Cost Share accounting on sponsored projects, and prepare required reports for Sponsors. Transfer expenditure and department contributions to cost share accounts;
- Review and approve of subcontract and vendor invoices;
- Serve as liaison to University business offices and sponsor personnel regarding account expenses, and resolve any questions or issues that arise;
- Process day-to-day requests and inquiries related to account management.

**Benefits Summary**

**Top Benefits and Perks**:
Exempt Benefits Summary

**Minimum Qualifications**:
**Education**:

- Bachelors Degree or Equivalent Experience
- **A degree can be substituted for experience on a year-for-year basis in addition to the requirements below (Two years of pre
- or post-award financial management with an Associate Degree or three years of pre
- or post-award financial management with a High School Diploma or **GED**).**

**Experience**:

- A minimum of 3 or more years total work experience.
- A minimum of 2 years of experience conducting pre-award activities (budget preparation, forecasting, gathering proposal information, reviewing requests for proposals (RFPs),reviewing proposals for completeness, etc.).
- A minimum of 3 years experience conducting pre-and post-award financial management activities on sponsored research contracts and grants.

**Knowledge, Skills, and Abilities**:

- Proficient in Microsoft Excel and Word;
- Demonstrated attention to deta

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