Contracting Specialist

3 weeks ago

Madison, United States Agrace Full time

**Agrace is a nonprofit, community health care organization that is nationally recognized as a leader in the hospice industry. Well known for end-of-life care, Agrace also serves people across southern Wisconsin who are aging, seriously ill or grieving.**

**Agrace has a strong culture of employee engagement. In 2023, Agrace was named the #1 Top Workplace by the Wisconsin State Journal and Energage, and #79 of the top 100 companies in the country among those with an employee base of 500 to 999 workers**

Hours
- Day shift 1.0 FTE (40 hours/ week)

**WHO YOU'LL WORK WITH (AND WHAT THEY HAVE TO SAY)**

The Contracting Administrator works on a collaborative team and works closely with different departments.

"They truly care about their employees and want to make sure you have a work life balance" - Agrace Finance Employee

**HOW YOU’LL MAKE A DIFFERENCE IN THIS ROLE (ESSENTIAL FUNCTIONS)**

The Contracting Administrator is responsible for coordinating and monitoring the contracting process for patient related, purchasing, and other provider/vendor relationship contracts. This position also has audit and operational responsibilities related to agency contracts.
- Contract Administration
- Initiate, review, or terminate contracts by using the approved templates and following established policies and procedures. Examples of contracts include, but not limited to Traveling patient, Facility, Hospital, Therapy, BAA.
- Follow up on outstanding contract issues by working collaboratively with the Director of Finance and the potential provider/vendor/facility.
- Obtain signatures or other related information necessary to implement a contract.
- Maintain complete provider and vendor files including correspondence, contracts and other related electronic documents
- Perform ongoing review of contracts according to established guidelines and/or initiates the review by other cost center managers as directed
- Assist with development, modification, and adherence of contracting standards, policies, and procedures.
- Communicate reimbursement adjustments to/from providers/vendors and collaborates with Agrace’s internal staffs, e.g. Billing, Enrollment, Admissions, etc. to ensure correct contract terms are maintained within the billing and payment systems.
- Understand, interpret, and communicate contract terms and provisions to vendors, providers and internal staff.
- Track and report all contracting efforts and provide recurring status updates.
- Build and maintain contracting relationships to ensure favorable terms for Agrace.
- Auditing and Reporting
- Make recommendations for contracting system improvements to maximize efficiency and effectiveness
- Update, maintain and audit the contract management database.
- Develop reports
- Respond timely to internal and external audit and prospective group inquiries.
- Other Duties
- Participate in internal work groups, meetings and committees relative to position responsibilities.
- Make recommendations for process improvement to maximize efficiency and effectiveness

**YOU BRING (EXPERIENCE & QUALIFICATIONS)**:

- High school diploma or GED or equivalent combination of education and work experience
- 3 years of administrative office and/or customer service experience, required
- Intermediate Microsoft Office Suite skills
- Ability to complete detailed work with high degree of accuracy
- Demonstrated customer service skills
- Ability to solve problems or navigate solutions
- Ability to think creatively and improve processes
- Ability to work effectively and cooperatively with others
- Experience using contract management software
- Ability to communicate effectively verbally and in writing
- Ability to be flexible in time and task to meet organizational needs
- Ability to maintain confidentiality about patients, families, caregivers, staff, donors, and organizational intellectual property.
- Ability to use proper body mechanics and standard precautions

**Don’t meet these qualifications as written? We would still love to talk about roles at Agrace**:Join Here**

**At Agrace we are strengthened by the diverse experiences, cultures and traditions of our staff, patients, and clients.**

**Together, we pursue a vision of equity—in which **_every _**Agrace staff member is treated fairly, and every patient and client experiences the respectful, individualized care they need and deserve.**

**We foster a culture of belonging and inclusion that celebrates people’s uniqueness and leads to meaningful, empathetic connections.**

**Agrace HospiceCare is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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