Administrative Assistant to The Superintendent of
2 weeks ago
**About Us**:
The Pittsfield School District is dedicated to providing a nurturing learning environment where every student can thrive academically, socially, and emotionally. We are committed to fostering a strong sense of community and collaboration among students, staff, parents, and community members.
**Responsibilities**: The following list outlines the various duties associated with this position and is not exhaustive:
- Handle incoming calls courteously, directing them appropriately.
- Coordinate interactions with the School Board.
- Maintain the confidentiality of records and ensure their accuracy.
- Handle incoming and outgoing mail and correspondence efficiently.
- Exhibit self-motivation and the ability to work autonomously.
- Prepare and maintain reports, records, and files accurately.
- Screen calls, visitors, and mail for the administrator, redirecting when necessary.
- Independently compose routine correspondence and distribute communications as needed.
- Provide information on policies and procedures as needed.
- Represent the district professionally in interactions with staff and vendors.
- Maintain both manual and electronic document files and records effectively.
- Demonstrate exceptional customer service, interpersonal, and diplomatic skills.
- Adapt to shifting priorities and interruptions while exercising sound judgment.
- Coordinate office procedures and implement communication processes seamlessly.
- Proficient in Google Docs and capable of learning the district’s software programs.
- Exercise discretion with confidential information regarding staff.
- Ability to learn and maintain student data in the district Student Information System.
- Generate state mandated reports
**Requirements**:
- High school diploma or equivalent; additional education or training is a plus
- Proven experience as an administrative assistant or similar role.
- Excellent communication and interpersonal skills
- Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar)
- Strong organizational and multitasking abilities
- Attention to detail and accuracy in data entry
- Ability to maintain confidentiality and professionalism
- Prior experience in a school setting is preferred but not required
**How to Apply**:
**Job Types**: Full-time, Contract
Pay: $45,000.00 - $48,000.00 per year
**Benefits**:
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
Schedule:
- Monday to Friday
- No nights
- No weekends
Work Location: In person
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