Clerical Associate

2 weeks ago

New York, United States NYC Health + Hospitals Full time

**About NYC Health + Hospitals**:
Kings County Hospital Center has a rich legacy for its pioneering role in medicine. Today, with over 625 beds, our hospital remains on the cutting edge of technology and provides the most modern procedures with state-of-the-art equipment. Built in 1831 as a one room infirmary for publicly supported care of the sick, Kings County Hospital Center continues to be a leading healthcare facility whose mission is to provide care to everyone regardless of their ability to pay. The hospital provides a wide range of health services, and specialties are offered in all fields of modern medicine. More than 200 clinics provide a wide array of ambulatory care services.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

**Work Shifts**:
Shift II (9:00am - 5:00pm)

**PURPOSE OF POSITION**:
Under the supervision of the Coordinating Manager/ Associate Executive Director for Perioperative Services, perform all scheduling-related tasks, and provide maximum administrative support to include, data entry, timekeeping and filing.

**AREAS OF RESPONSIBILITIES**:
Under the direct supervision of Asst. Coordinating Manager, reporting up to the Deputy Director of Operations.
Must be able to work with minimum supervision
Must maintain a professional, working relationship with Anesthesia and OR Nursing staff, Materials Management and other support services' staff.

**SPECIFIC DUTIES AND RESPONSIBILITIES**:

- Promptly schedule all optimized cases onto the Epic Snapboard, ensuring that scheduling guidelines are followed, and timeframes are adhered to.
- Cancel old "add-on" case requests in the case depot for services with no designated navigator.
- Confirms and validates case requests with Navigators or Surgical Services' designee and document confirmation in Epic.
- Conducts daily Scheduling AM huddle with representative from various disciplines and shuffles cases on the Snapboard as requested by the huddle team.
- Prints the finalized copy of Surgery Schedule for following business day at 1 :00pm.
- Attend OR scheduling-related meetings on behalf of manager.
- Assist with charge posting duties.
- Performs other clerical and administrative tasks as required.

**Minimum Qualifications**:
1. A high school diploma or its educational equivalent; and

2. Six (6) months of full-time satisfactory clerical experience and/or experience interacting with the public, such as processing sales; taking, processing, and delivering orders; obtaining and dispensing information; listening to and resolving customers concerns, problems, and complaints; and/or performing related customer service activities.

**How To Apply**:
NYC Health and Hospitals offers a competitive benefits package that includes:

- Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
- Retirement Savings and Pension Plans
- Loan Forgiveness Programs for eligible employees
- Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
- College tuition discounts and professional development opportunities
- Multiple employee discounts programs

**Vacancy Control Board Number**:
VCB #: KIN06192024-1367

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