Accounting Assistant

2 weeks ago

Houston, United States Western Motorcoach, Inc. Full time

**RESPONSIBILITIES AND DUTIES INCLUDE BUT ARE NOT LIMITED TO FOLLOW**:

- Maintaining, scanning, copying, filing, auditing, managing databases, and completing general administrative/clerical duties.
- Provide administrative support to the accounting department.
- Create and prepare reports, forms, and records in Excel spreadsheets.
- Mastering heavy data entry in a computer and maintaining a database with a high level of accuracy.
- Perform general accounting tasks such as accounts payable, accounts receivable and reconciliation.
- Assist with journal entries and month-end close processes.
- Conduct account analysis and reconciliation to maintain accurate financial records.
- Collaborate with internal departments to resolve accounting discrepancies.
- Reconcile general ledger accounts to ensure accuracy.
- Reconcile bank statements and credit card transactions.
- Prepare and process invoices, expense reports, and purchase orders.
- Ensuring the company’s daily accounting functions run accurately and effectively.
- Utilize accounting software to streamline financial processes.
- Assist with month-end and year-end closing procedures.
- Control and maintain the inventory system and mechanic system.
- Assist and support all company personnel in accounting-related matters.
- Answer the phone system professionally and in a timely manner.
- Assist with other projects in the office as assigned.
- You may be cross-trained in other areas and various duties as assigned.

**QUALIFICATION REQUIREMENT**:

- Stable employment history.
- Association or Bachelor’s degree in Accounting or Finance
- Proven work experience as an Accounting Specialist or similar role.
- Knowledge of bookkeeping and standard GAAP Accounting Procedures and Practices.
- Strong mathematical skills.
- Strong financial acumen and attention to detail.
- Knowledge of general ledger reconciliation and financial services.
- Ability to analyze financial data and prepare reports.
- Proficient with QuickBooks Desktop preferred.
- Experience in inventory is a plus.
- Experience in E-file and basic office machinery (copier, fax, scanner).
- Must pass a typing test with a speed of 40+ words per minute.
- Fast and accurate data entry skills.
- Advance in Excel, Word, Microsoft Office
- Must be able to create and maintain spreadsheets in Excel for various reporting.
- Effective and excellent written and verbal communication skills.
- Ability to interface well and communicate effectively with employees at all levels.
- Must have advanced problem solving and handle difficult situations and personnel problems effectively.
- Accurate, Detail-oriented with the ability to manage a large number of detailed tasks.
- Prioritize tasks, manage detailed tasks within deadlines, and have time management skills.
- Ability to handle multiple projects simultaneously and able to multitask effectively.
- Eagerness to learn and enjoys using knowledge to help others.
- Adaptability to changes and grasp new concepts and processes, including technology.
- Have reliable transportation and a valid driver’s license.
- Must be dependable with consistent attendance and punctuality.
- Must pass a criminal background check and a drug-free workplace.

Application Question(s):

- How many years of Microsoft EXCEL experience do you have? Are you basic, intermediate or advanced in Excel?
- How many words per minute can you type?
- Are you bilingual? Please list any language you speak fluently besides English.
- What is your expected compensation pay rate?

**Education**:

- Associate (preferred)

**Experience**:

- Accounting: 4 years (preferred)
- Bookkeeping: 4 years (preferred)
- Account analysis: 4 years (preferred)
- Bank reconciliation: 4 years (preferred)
- General ledger reconciliation: 4 years (preferred)
- credit card reconciliation: 4 years (preferred)
- QuickBooks Desktop: 4 years (preferred)
- Inventory management: 4 years (preferred)
- Cost accounting: 4 years (preferred)
- Human resources: 2 years (preferred)

Work Location: In person

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