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Administrative Support Iii

3 months ago

French Camp, United States SAN JOAQUIN COUNTY HEALTH COMMISSION Full time

**This is a hybrid position that requires begin in office a minimum of 3 days a week.**

**What You Will Be Doing**:
Under general supervision, provides specialized administrative support to an executive, senior manager or department.
- Prepares a variety of complex correspondence, documents and reports.
Coordinates and staffs committees, including high level: prepares and distributes supporting material; takes and distributes minutes; reports status of action items to supervisor.
- Organizes and coordinates meetings and events: prepares and distributes materials; coordinates logistics; makes travel arrangements as necessary.
- Interacts with internal and external customers to provide information and coordinate/resolve routine issues.
- Tracks project timelines, reports status of action items to supervisor.
- Formats, assembles and distributes sensitive materials to appropriate internal and external recipients.
- Receives, screens and routes incoming calls.
- Opens and distributes mail.
- Sets up and maintains multiple file systems.
- Coordinates department and/or individual calendars.
- Assists in compiling, entering and maintaining data and information.
- Performs research and analysis in a specialized area.

**What You Bring**:
**Knowledge, Skills, Abilities and Competencies**

Required:

- Produces work that is accurate and complete.
- Produces the appropriate volume of work.
- Nimble learning: Actively learns through experimentation when tackling new problems, using both successes and failures to learn.
- Resiliency: Rebounds from setbacks and adversity when facing difficult situations.
- Interpersonal savvy: Relates openly and comfortably with diverse groups of people; interacts effectively with individuals both inside and outside of HPSJ; establishes and maintains effective working relationships.
- Optimizes work processes: Knows the most effective and efficient process to get things done, with a focus on continuous improvement.
- Strong oral and written communication skills, including the ability to communicate professionally to diverse individuals and groups inside and outside of HPSJ, and format standard business correspondence.
- Ability to work independently and as part of a team.
- Ability to use tact and diplomacy to effectively address sensitive and challenging situations.
- Time management: Uses time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; can attend to a broader range of activities; meets deadlines.
- Strong customer service skills.
- Strong problem solving and conflict resolution skills.
- Ability to gather and compile data and information, and perform simple analysis.
- Ability to take and transcribe meeting minutes.
- Basic arithmetic skills.
- Intermediate skills in Microsoft Word, Excel, Outlook and PowerPoint.
- Type 60 WPM at 90%
- Ability to speak and be understood in English.
- Ability to handle confidential information with appropriate discretion.

Preferred:

- Bilingual in Spanish may be preferred.
- Basic knowledge of publishing software may be preferred.
- Basic knowledge of contact software may be preferred.

**What You Have**:
**Education & Experience**

Required
- HS diploma
- At least four years providing progressively responsible administrative support.

Preferred
- Experience providing mid-level administrative support.
- Associate’s Degree in business or related field; OR certificate in administrative assisting or related.
- Experience in health care.
- Experience in managed care.

Licensure, Certification, Registration

Required
- Valid California driver license and reliable transportation or, the ability to obtain transportation on demand in the counties served by HPSJ if prohibited from getting a driver license due to a medically documented disability.

**What You Will Get**:
HPSJ Perks:

- Competitive salary
- Robust and affordable health/dental/vision (90% paid medical for employees and 100% paid dental/vision for employees) with choices in providers
- Generous paid time off (starting at 3 weeks of PTO, 4 paid floating holidays including employee’s birthday, and 9 paid holidays)
- CalPERS retirement pension program, automatic employer-paid retirements contributions, in addition to voluntary defined contribution plan
- Two flexible spending accounts (FSAs)
- Employer-Paid Term Life and AD&D Insurance
- Employer-Paid Disability Insurance
- Employer-Paid Life Assistance Program
- Health Advocacy
- Supplemental medical, legal, identity theft protection
- Access to exclusive discount mall
- Education and training reimbursement in addition to employer-paid elective learning courses.
- A chance to work for an organization that is mission-driven - our members and community are at the core of everything we do.
- A shorter commute - if you’re commuting from the Central Valley to the Bay Area.
- Visibility and variety - you have a chance to work with people at all levels of the organization, and work on div