Legal Analyst, Paralegal

Job DescriptionJob Description

The expected pay range is based on many factors such as geography, experience, education, and the market. The range is subject to change.

This position is hybrid; must be able to come into the office at least 3 times a week.

What You Will Be Doing:

Summary

Under the supervision and direction of an attorney, the Legal Assistant, Paralegal performs a variety of paraprofessional, contracting, and administrative duties to support the attorneys in HPSJ’s Legal Department. The Legal Assistant, Paralegal performs legal research, drafts correspondence to subpoenas and record requests, edits contracts, prepares legal documents and correspondences, works with in-house and outside counsel to provide litigation support, and tracks case-related deadlines. Also provides other administrative support for the Legal Department such as preparing department reports, processing invoices, expense reports, taking meeting minutes, and scheduling meetings.

Our Vision:

Continuously improve the health of our community.

Our Mission:

We provide healthcare value and advance wellness through community partnerships.

Supervises

• None.

Essential Functions

• Performs project-specific legal research and prepares reports and memoranda.
• Assists in processes related to HPSJ being a public entity such as analyzing Public Records Act requests, Government Tort Claims, etc. and coordinating and drafting responses to such requests or claims.
• Works with HPSJ business units to collect, compile, organize, and prepare documents for a variety of matters.
• As directed, provides support with analyzing, reviewing, editing, drafting, and proofreading of legal documents, including contracts, correspondence, and responses to subpoenas and record requests.
• Provides litigation support with coordinating discovery, document tracking and production, redactions, and any other administrative functions involving the review and processing of legal claims.
• May interview staff and others in connection with investigations directed by attorneys.
• Collects, organizes, and summarizes a wide variety of documents, information, materials, reports, and evidence.
• Works within HPSJ contract management system to track legal reviews of contracts with vendors and providers.
• Identifies, researches, compiles, evaluates, tracks and summarizes laws, regulations, cases, legal articles, All Plan Letters, and other relevant information.
• Coordinates and prepares meetings with internal staff and external stakeholders as needed, including agenda preparation, virtual or physical room setup, and taking meeting minutes.
• Leads and/or assists with project management for Legal Department projects.
• Assist in development or improvement of document templates, Legal Department workflows and operations, and policies and procedures.
• Assists in the development of workflows, policies and procedures, and training related to Legal Department operations.
• Maintains matters by triaging priorities, monitors and updates status, tracks deadlines, maintains logs, and prepares reports.
• Proactively follows up on pending matters and exercises independent problem solve techniques to resolve administrative issues.
• Processes Legal Department invoices and expense reports.
• Maintains confidentiality consistent with ethical obligations, attorney-client privilege, and attorney work product protections.
• Accomplishes organization goals by accepting ownership for executing new and varied requests.
• Contributes to the team effort by performing other tasks and administrative support as needed.

Non-Essential Functions

• Other duties as assigned.

What You Bring:

Knowledge, Skills, Abilities and Competencies

• Knowledge of legal writing, formatting, and use of correct legal forms or documents
• Knowledge and understanding of health care and privacy laws and regulations
• Strong analytical, research, organization, and problem-solving skills with attention to detail
• Strong interpersonal skills and professional demeanor
• Excellent oral and written communication skills
• Strong skills in drafting and editing documents.
• Ability to consistently deliver highest quality work in a fast-paced environment under strict deadlines
• Ability to work independently or as part of a collaborative and supportive team environment
• Basic interviewing skills to obtain information from staff and witnesses
• Ability to perform legal research and writing using on-line legal research programs and printed materials to summarize information in a clear and concise manner.
• Ability to logically and accurately read, understand, analyze, and interpret applicable laws, regulations, regulatory guidance, policies and procedures, and other legal documents.
• Ability to gather, prepare, analyze, and organize all types of documents, materials, and evidence
• Ability to use contract management, document management, and billing systems
• Ability to work independently to organize work, set priorities, meet deadlines, follow up on assignments, and effectively reprioritize assignments as necessary.
• Adapts approach and demeanor in real time to match the shifting demands of different situations.
• Recognizes the value that different perspectives and cultures bring to an organization.
• Demonstrated ability to articulate and support HPSJ’s vision, mission, values and strategy.
• Ability to handle confidential information with appropriate discretion.
• Ability to operate office equipment, including computer hardware and software
• High competency in the use of MS Word and all other Microsoft software including Outlook, PowerPoint, SharePoint and Excel.
• Ability to speak and be understood in English.

What You Have:

Education and Experience

Required

• Paralegal certificate from an accredited program (Juris Doctor degree accepted)
• Two (2) or more years of experience in a paralegal or legal assistant position

Preferred

• Experience drafting, reviewing, and negotiating agreements under attorney supervision strongly preferred.
• Experience in a public entity setting strongly preferred.
• Experience in health care strongly preferred.
• Experience with litigation preferred.

Licenses, Certifications

• Paralegal certificate from an accredited program (Juris Doctor degree accepted)

What You Will Get:

HPSJ Perks:

• Competitive salary
• Robust and affordable health/dental/vision with choices in providers
• Generous paid time off (starting at 3 weeks of PTO, 4 paid floating holidays including employee’s birthday, and 9 paid holidays)
• CalPERS retirement pension program, automatic employer-paid retirements contributions, in addition to voluntary defined contribution plan
• Two flexible spending accounts (FSAs)
• Employer-Paid Term Life and AD&D Insurance
• Employer-Paid Disability Insurance
• Employer-Paid Life Assistance Program
• Health Advocacy
• Supplemental medical, legal, identity theft protection
• Access to exclusive discount mall
• Education and training reimbursement in addition to employer-paid elective learning courses.
• A chance to work for an organization that is mission-driven – our members and community are at the core of everything we do.
• A shorter commute ­– if you’re commuting from the Central Valley to the Bay Area.
• Visibility and variety – you have a chance to work with people at all levels of the organization, and work on diverse projects.

Physical Demands

Frequent sitting, standing and walking, constant repetitive motion, constant talking and listening, occasional handling of materials up to 10 lbs., close up and distance vision requirements, occasional travel.

Emotional/Psychological Demands

Ability to cope with a fast-paced work environment, working under pressure, dynamic priorities and deadlines, constant decision making, working irregular hours, occasional public contact.

Work Environment

Open office environment; moderate temperatures; moderate noise levels.

Eligible for remote work.

We are an equal opportunity employer and diversity is one of our core values. We believe that differences including race, ethnicity, gender, sexual orientation, and other characteristics, will help us create a strong organization that is sensitive to the needs of those we serve. Employment decisions are made on the basis of qualifications and merit.

HPSJ provides equal employment opportunities to employees and applicants for employment and prohibits discrimination based on color, race, gender (including gender identity and gender expression), religion (including religious dress and grooming practices), marital status, registered domestic partner status, age, national origin (including language use) or ancestry, physical or mental disability, medical condition (including cancer and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, military or veteran status, political affiliation or any other characteristic made unlawful by applicable Federal, State or local laws. It also prohibits unlawful discrimination based on the perception that anyone has these characteristics or is associated with anyone who has or is perceived to have these characteristics.

Important Notice: This job description is not a contract between HPSJ and the employee performing the job. The duties listed in the job description may be changed at the discretion of HPSJ, and HPSJ may request the employee to perform duties that are not listed on the job description.

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