Office Assistant/receptionist

4 weeks ago


Chantilly, United States Champion Restoration & Construction Full time

Job Overview:

- Qualifications

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multitask and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office
- Responsibilities:
Job Purpose: To provide support to the Vice President and Office Manager

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office

Supports managers and employees through a variety of tasks related to organization and communication

Responsible for confidential and time-sensitive material

May direct and lead the work of others

Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected

Typically reports to a manager or head of a unit/department

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Order office supplies

Submit and reconcile expense reports

Provide information by answering questions and requests

Research and create presentations

Generate reports

Handle multiple projects.

Ensure the operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Carry out administrative duties such as filing, typing, copying, binding, scanning etc

Maintain computer and manual filing systems.

Handle sensitive information in a confidential manner.

Take accurate minutes of meetings.

Coordinate office procedures.

Develop and update administrative systems to make them more efficient.

Resolve administrative problems.

Receive, sort, and distribute the mail

Answer telephone calls and pass them on

Manage staff appointments.

Coordinate repairs to office equipment.

Photocopy and print out documents on behalf of other colleagues

**Job Type**: Part-time

Pay: $15.00 - $18.00 per hour

Expected hours: 15 - 20 per week

Schedule:

- 4 hour shift
- Monday to Friday
- Morning shift

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Chantilly, VA 20151 (required)

Ability to Relocate:

- Chantilly, VA 20151: Relocate before starting work (preferred)

Work Location: In person


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