Office Assistant/receptionist
4 weeks ago
Job Overview:
- Qualifications
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
- Responsibilities:
Job Purpose: To provide support to the Vice President and Office Manager
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office
Supports managers and employees through a variety of tasks related to organization and communication
Responsible for confidential and time-sensitive material
May direct and lead the work of others
Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected
Typically reports to a manager or head of a unit/department
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports
Provide information by answering questions and requests
Research and create presentations
Generate reports
Handle multiple projects.
Ensure the operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as filing, typing, copying, binding, scanning etc
Maintain computer and manual filing systems.
Handle sensitive information in a confidential manner.
Take accurate minutes of meetings.
Coordinate office procedures.
Develop and update administrative systems to make them more efficient.
Resolve administrative problems.
Receive, sort, and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments.
Coordinate repairs to office equipment.
Photocopy and print out documents on behalf of other colleagues
**Job Type**: Part-time
Pay: $15.00 - $18.00 per hour
Expected hours: 15 - 20 per week
Schedule:
- 4 hour shift
- Monday to Friday
- Morning shift
**Education**:
- High school or equivalent (preferred)
**Experience**:
- Customer service: 1 year (preferred)
Ability to Commute:
- Chantilly, VA 20151 (required)
Ability to Relocate:
- Chantilly, VA 20151: Relocate before starting work (preferred)
Work Location: In person
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