Operations and Administrator Coordinator

4 weeks ago

Freeport, United States Maine Solar Solutions, llc Full time

At Maine Solar Solutions, we aim to offer our customers an outstanding experience when they decide to invest in solar. For many of our customers, this is their first time considering solar energy, and we take pride in providing a transparent, customer-centric experience. If you enjoy maintaining organization, following processes, and providing excellent customer service, we have the perfect role for you.

**Responsibilities**:
**Customer Experience**:

- Interface with customers from the time of the signed contract through the post-installation process.
- Monitor Deposit Received automation and other automation processes to ensure smooth operations.
- Monitor customer performance data and utility company final tasks during the three-week post-installation customer check-in.

**Operations**:

- Manage the internal process of signed contracts.
- Utilize our CRM (Salesforce) to manage tasks and create Smartlists, ensuring customers move efficiently through our processes.
- Send approved Certificates of Completions to CMP, manage the CMP customer spreadsheet, and ensure it remains current with any change orders.
- Updating customer stages and transactions in our CRM system and leaving notes after customer interactions.
- Review the field workboard for any automation discrepancies and look for areas to improve customer experience.
- Document and maintain accurate records of process changes to ensure consistency and accountability.

**Accounts Receivable/Payable**:

- Ensures accuracy of new contracts in QuickBooks, deposit records, and sends sales receipts to customers.
- Manage financial records using QuickBooks with Salesforce integrations.
- Process final payments and record checks written by Maine Solar Solutions.
- Send out final invoices and receipts.
- Track and enter warranty information on third-party platforms.

**Office Management and Communication**:

- Manage the office's main phone service via Aircall, appropriately answering and directing incoming calls.
- Regularly liaise with team members across various locations and mediums to ensure project continuity.
- Provide hospitality and create a welcoming environment at our sales and design office.
- Assists in managing company meetings, performing data entry, and managing daily office needs such as mail, bank deposits, and office supplies.
- Run errands using your vehicle (mileage reimbursement provided) or company vehicle as needed.
- Manage services like Ready Fresh and Clynk and support office sustainability efforts.

**You Will Love This Role If You**:

- Passionate about optimizing and streamlining processes, identifying areas for improvement, and meticulously documenting and communicating changes.
- Thrive in customer-focused environments aiming to enhance customer satisfaction and loyalty.
- Enjoy managing both inbound and outbound communications.
- Find it rewarding to keep the office running smoothly and engage in varied activities throughout your workday.
- Are passionate about sustainability and improving green practices in your work environment.
- Value collaboration and humor in a team setting while being able to work independently.

**Required Experience & Skills**:

- Proven excellence in customer service and communication skills.
- Proficient in CRM management, especially Salesforce, and skilled in Google G Suite and Microsoft Office Suite.
- Experience in QuickBooks Online for financial management.
- Strong organizational abilities, including experience in event planning and office management.
- Proven expertise in customer service, office coordination, and process optimization.
- Strong capability for meticulous documentation and commitment to process excellence.
- Excellent communication skills, capable of clearly articulating process changes and improvements.
- Experience with database management systems and proficiency in leveraging technology to enhance operational efficiencies.
- Valid and current driver’s license with a safe driving record.
- Ethical and professional with the ability to handle confidential information and adapt to a quickly evolving industry.

**ABOUT MAINE SOLAR SOLUTIONS**:
Established in 2012, Maine Solar Solutions is one of the fastest-growing solar installation companies in the state. Our team designs, procures, installs, and services solar electric systems for residential and commercial customers throughout Maine. Our company is built around its people, so it is no surprise that our team continues to grow. We have a great team of individuals who care about their work and constantly strive to produce the highest-quality product and service they can.

**Conditions/Physical Demands**:This role will regularly operate a computer and phone.

**Location/Reporting**: This is a full-time hourly, Monday - Friday position. This position is a fully in-office role working out of our Freeport, Maine office. The role must be comfortable with a team and supervisor working remotely at various locations. The position wil

  • Administrative Office Coordinator Freeport

    4 weeks ago

    Freeport, United States National Mentor Holdings, Inc. Full time

    Illinois MENTOR, a member of the Sevita family, provides services for adults with intellectual and developmental disabilities. Office Coordinator Do you want to work in a dynamic work environment where no day is ever the same as the next? In this rol Office Coordinator, Administrative, Coordinator, Office

  • Administrative Coordinator

    7 days ago

    Freeport, United States Marshalls Full time

    All 1,000 of our Marshalls stores embrace discovery, from designer luggage to statement shoes. Our assortment of brands is always changing, but our mission to provide the surprises that make the everyday a little more fun is unwavering. Just like working here. Everyone encourages each other and embraces the excitement that can come with change. Each shift is...

  • Sales Support Coordinator

    1 month ago

    Freeport, United States Semitronics Corporation Full time

    **Benefits**: - 401(k) - Dental insurance - Health insurance - Paid time off - Profit sharing - Vision insurance Semitronics Corp is looking for a knowledgeable **Sales Support Coordinator** for their Freeport, New York Office. **Position Overview**: We are seeking a proactive and organized Sales Support Coordinator to provide essential administrative and...

  • Sales Support Coordinator

    2 weeks ago

    Freeport, United States Semitronics Corporation Full time

    Job DescriptionJob DescriptionSemitronics Corp is looking for a knowledgeable Sales Support Coordinator for their Freeport, New York Office. Position Overview:We are seeking a proactive and organized Sales Support Coordinator to provide essential administrative and operational support to our sales and customer relations team. In this role, you will play a...

  • Sales Support Coordinator

    2 weeks ago

    Freeport, United States Semitronics Corporation Full time

    Job DescriptionJob DescriptionBenefits:401(k)Dental insuranceHealth insurancePaid time offProfit sharingVision insurance Semitronics Corp is looking for a knowledgeable Sales Support Coordinator for their Freeport, New York Office.Position Overview:We are seeking a proactive and organized Sales Support Coordinator to provide essential administrative and...

  • Adoption/Foster Coordinator

    2 weeks ago

    Freeport, United States Alaqua Animal Refuge, Inc. Full time

    Job DescriptionJob DescriptionPOSITION PURPOSE: The role’s primary focus is to promote the adoption and fostering of pets and ensure the best match for the animal and their potential adopter/foster. The Adoption/ Foster Coordinator works with the Animal Care team, Veterinarian team, and Administration to ensure the family and home environment are most...

  • Administrative Assistant

    3 weeks ago

    Freeport, United States Alaqua Animal Refuge, Inc. Full time

    Job DescriptionJob DescriptionPOSITION PURPOSE The role of the Administrative Assistant is to manage the front office and gift shop area to ensure a positive guest experience and that the daily operations of Alaqua Animal Refuge are supported. In this position, you will perform a wide range of administrative and office support activities for the Refuge...

  • Workflow Coordinator

    1 week ago

    Freeport, United States Hargrove Engineers and Constructors Full time

    Who We Are Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,000 Teammates across the US, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry...

  • Site Infrastructure Lead Coordinator

    2 weeks ago

    Freeport, United States Kelly Services, Inc. Full time

    #x 9; Collaborate closely with key plant folks (TA Manager, TA Coordinator, Operations Coordinator, IT Lead and Security Lead) to ensure understanding of currently developed infrastructure plans. Take the lead on further development of site infrastru Infrastructure, Lead, Coordinator, Operations Coordinator, Business Services, Staffing

  • Port Operations Supervisor

    3 weeks ago

    Freeport, United States Fresh Del Monte Full time

    Purpose of PositionResponsible for assisting management in port operations and assist with warehouse/cross dock operations as needed.AccountabilitiesAssist with commercial cargo operations: Ensure established daily NWS equipment requirements are maintained, communicate daily equipment allocation/availability to all relevant parties, coordinate with...

  • Port Operations Supervisor

    3 weeks ago

    Freeport, United States Fresh Del Monte Full time

    Purpose of PositionResponsible for assisting management in port operations and assist with warehouse/cross dock operations as needed.AccountabilitiesAssist with commercial cargo operations: Ensure established daily NWS equipment requirements are maintained, communicate daily equipment allocation/availability to all relevant parties, coordinate with...

  • Port Operations Supervisor

    3 weeks ago

    Freeport, United States Fresh Del Monte Full time

    Purpose of PositionResponsible for assisting management in port operations and assist with warehouse/cross dock operations as needed.AccountabilitiesAssist with commercial cargo operations: Ensure established daily NWS equipment requirements are maintained, communicate daily equipment allocation/availability to all relevant parties, coordinate with...

  • Sales Coordinator

    7 days ago

    Freeport, United States National Tank & Equipment Full time

    Job DescriptionJob DescriptionJOB TITLE: SALES COORDINATORINTRODUCTION:How strong is your hustle? If you push to exceed expectations and to delight customers then we want you. National Tank and Equipment offers competitive wages and a full range of Medical, Dental, Vision, Life insurance, as well as Short-Term and Long-Term Disability Insurance. The Company...

  • Inventory Control Coordinator

    6 days ago

    Freeport, United States Oberg Industries Full time

    Job DescriptionJob DescriptionAt Oberg Industries, we are dedicated to providing the highest quality products to our customers while maintaining efficient and effective operational processes.  We are seeking a meticulous and organized Inventory Control Coordinator to join our dynamic team.  The Inventory Control Coordinator will be responsible for managing...

  • Driver/Transit Operator

    1 week ago

    Freeport, United States Hughes Resources Full time

    Job DescriptionJob DescriptionDriver/Transit Operator: Freeport, ILOur customer in Freeport, Illinois is seeking motivated individuals to join their team who can contribute to the overall success of the company. As a Driver/Transit Operator, you will be responsible for providing courteous and professional service to clients, and a desire and willingness to...

  • Unit Leader/production Coordinator

    5 days ago

    Freeport, United States Dow Full time

    At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem...

  • Turnaround Planner/Coordinator

    1 week ago

    Freeport, United States Olin Full time

    Everyone at Olin contributes to our Winning Model. We empower our employees to make a difference at work, home and in their communities. We celebrate and reward our diverse and innovative workforce that defines our future and contributes through leadership, engagement and productivity. Join our winning team as a  Turnaround Planner/Coordinator in ...

  • Maintenance & Repair Coordinator

    3 weeks ago

    Freeport, United States Chiquita Brands Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insuranceWellness resourcesPOSITION OVERVIEW: Overseeing the maintenance and repair operations the Freeport, Texas location. Ensuring adequate availability of parts to repair chassis, gensets, and refrigeration units in our warehouse, meeting...

  • Operations/Compliance Engineer I, Freeport, TX

    5 days ago

    Freeport, United States BASF Corporation Full time

    **Now Hiring! Operations/Compliance Engineer I** Freeport, TX **The world needs creative solutions. We need YOU!** **Where the chemistry happens** From designing to running a major production facility- the field of engineering and production at BASF is where true professionals with excellent technical and scientific expertise can apply their knowledge in...

  • Operations/Compliance Engineer I, Freeport, TX

    6 days ago

    Freeport, United States BASF SE Full time

    Now Hiring! Operations/Compliance Engineer I   Freeport, TX   The world needs creative solutions. We need YOU!   Where the chemistry happens… From designing to running a major production facility- the field of engineering and production at BASF is where true professionals with excellent technical and scientific expertise can apply their knowledge...