Office Assistant

2 weeks ago


Muskegon, United States Division 1 Full time

**Key Responsibilities**:
**Data Entry**:

- Accurately match invoices to purchase orders (POs).
- Independently resolve discrepancies and issues.
- Identify and correct abnormalities efficiently.

**Excel**:

- Format general reports and ensure data accuracy.
- Implement data validations and create drop-down menus.
- Develop logic, comparison, and nested functions for comprehensive data analysis.

**Word**:

- Create tables of contents and protected forms for streamlined document management.

**PDF**:

- Develop, edit, and modify PDF forms for various business needs.

**Organization**:

- Maintain robust filing systems (both paper and digital).
- Manage office supplies and ensure inventory levels are maintained.

**Written Skills**:

- Exhibit strong business writing skills.
- Adapt writing style to different levels of formality and complexity.

**Phone Skills**:

- Confidently make and handle phone calls with professionalism.
- Demonstrate excellent phone etiquette and message-taking abilities.

**Programs**:

- Proficient use of Asana, Excel, Word, PowerPoint, OneDrive, Office 365 Suite, Microsoft Teams, and Zoom.

**Computer Skills**:

- Experience with creating and utilizing macros for automation.

Pay: $16.00 - $22.00 per hour

Expected hours: 32 - 40 per week

**Benefits**:

- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- Monday to Friday
- No nights
- No weekends

**Experience**:

- Microsoft Excel: 3 years (required)

Ability to Commute:

- Muskegon, MI (required)

Ability to Relocate:

- Muskegon, MI: Relocate before starting work (required)

Work Location: In person


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