Contract Administrator I/ii
2 months ago
The position will work with cross-functional teams of the organization to coordinate the development, execution and administrative monitoring of programmatic, administrative, facility, technological and other solicitations, procurement, and contracts. The position will analyze programmatic requirements and needs to assist with the planning and improving of existing processes, including the monitoring of contract agreements for compliance, reporting requirements, possible amendments and site visits with a multi-disciplinary team. The position is responsible for purchasing duties in difficult or complex commodity areas of a wide variety of materials, supplies, and equipment, and perform a broad scope of purchasing transactions with independence of action. The position will provide program support and lead the coordination and facilitation of planning, budgeting, forecasting, and reporting activities for Departmental agreements and purchases as assigned.
- Solid experience in the development of contracts, negotiation of terms, and contract execution. Experience with technology procurements is highly desired, but not required.
- Knowledge of and experience in governmental policies and practices in relation to procurement.
- Ability to develop and analyze purchasing request and evaluate specifications, proposals, bids and contracts for products and complex commodity areas and purchases.
- Knowledge of sources of supply, marketing practices, pricing methods, differentials, and other factors in public agency purchasing.
- High level of proficient writing and editing skills; experience in doing research to build scopes of work, set target levels, and develop performance measures.
- Excellent analytical, verbal, and written communication skills.
- Excellent detail-oriented and organization skills.
- Skill in establishing and maintaining effective work relationships with customers and vendors.
- Knowledge of the laws and regulations governing purchasing policies and procedures in public agencies.
- Knowledge of office administrative practices and procedures, including records management and the operation of standard office equipment.
- Strong interpersonal skills with proven ability to develop and maintain effective business partner relations at all levels of the organization. Incumbents at this level are typically assigned complex procurements and contracts.
**This is a limited term, at-will position. **_Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan._
**Examples Of Duties**:
**Duties may include, but are not limited to, the following**:
- Conduct research on a wide variety of administrative topics including contract feasibility, cost benefit analysis, budget and staffing proposals, and operational alternatives.
- Conduct a variety of analytical and operational studies regarding departmental and programmatic activities, including complex operational, regulatory, or administrative issues; evaluate alternatives and make recommendations.
- Develop and standardize procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures in order to maximize funding and minimize costs.
- Partner with County procurement to create strategic procurement vehicles that maximize volume discounts, and shorten the timeline of procurements.
- Perform cost/benefit analysis of procurements, budget and staffing proposals, and operational alternatives.
- In collaboration with Program, Administrative, and Financial Management, evaluate purchasing processes and timelines to establish efficiencies and effectiveness in business processes.
- Monitor contract agreements for compliance, reporting requirements, possible amendments, and site visits with a multi-disciplinary team.
- Develop and maintain weekly, monthly, quarterly, and annual reporting mechanisms.
- Serve as liaison to branches, departments, governmental agencies, and the public to disseminate information.
- Prepare or assist in the preparation of operating manuals, organization charts, and workflows.
- Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors.
- Receive, review, and check purchase requests to determine needs, market conditions and product availability.
- Consult and assist with product selection and purchasing methods.
- Invite and accept bids, evaluate prices, discounts, and delivery conditions.
- Prepare and assist in the preparation of product specifications and contracts.
- Review invoices to ensure conformance to contracted price schedule.
- Analyze bids for conformance to specifications; make awards on bids.
- Confer with vendors about products and services.
- Prepare reports, recommendations and correspondence.
**Qualifications**:
**_Knowledge of:_**
- Principles and practices of p
-
Legal Secretary I/ii
1 month ago
San Mateo, United States County of San Mateo Full time**About the Agency**: **The Position**: Legal Secretaries perform essential tasks, including preparing legal documents, correspondence, memoranda, and reports, providing support for incoming referrals, and arranging court dates, meetings, and appointments. Screening phone calls, conducting research, and compiling information are crucial aspects of the role....
-
Health Services Manager I
7 days ago
San Mateo, United States County of San Mateo Full timeSan Mateo County Health is seeking a well-qualified individual for the position of **Health Services Manager I** (HSM I)** **for the Centralized Intake programs in the Aging and Adult Services Division. The current vacancy is in the Aging and Adult Services Division located in San Mateo, CA but may travel throughout the County to perform duties of the...
-
Engineer I/II
2 weeks ago
San Rafael, United States County of Marin Full timeCandidates should take the time to read all the elements of this job advert carefully Please make your application promptly. ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values...
-
Engineer I/II
2 weeks ago
San Rafael, United States County of Marin Full timeDo not pass up this chance, apply quickly if your experience and skills match what is in the following description. ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our...
-
Fiscal Office Assistant I/ii
2 weeks ago
San Mateo, United States County of San Mateo Full timeUnder general supervision, **Fiscal Office Assistants** perform a variety of fiscal, financial, statistical and accounting support duties within either a centralized fiscal or departmental setting. Additional duties may include performing general office support duties, typing, word processing, data entry, and filing. The salary ranges for the two...
-
Staff Specialist I/ii
4 weeks ago
San Francisco, United States Bay Area Air Quality Management District Full time**Description**: The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The Air District accomplishes this goal through the regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air...
-
San Rafael, United States San Rafael City Schools Full timeJob Summary This position is 4 hours per day as an Administrative Specialist II, and 3 hours per day of Campus Supervisor I for a total of 7 hours per day. Starting pay for the Campus Supervisor role is $19.16 to $25.32 per hour, and for the Administrative Specialist II, it is $24.06 to $31.80. Bilingual English/Spanish speaking candidates highly desired....
-
San Rafael, United States San Rafael City Schools Full timeJob Summary This position is 4 hours per day as an Administrative Specialist II, and 3 hours per day of Campus Supervisor I for a total of 7 hours per day. Starting pay for the Campus Supervisor role is $19.16 to $25.32 per hour, and for the Administrative Specialist II, it is $24.06 to $31.80. Bilingual English/Spanish speaking candidates highly desired....
-
Psychiatric Social Worker/Marriage
1 week ago
San Mateo County, United States County of San Mateo California Full timeThe County of San Mateo is currently seeking highly qualified applicants for the position of Psychiatric Social Worker I/ II - Marriage & Family Therapist I/ II Behavioral Health and Recovery Services - HEAL Program. Please view the online brochure f Social Worker, Therapist, Psychiatric, Marriage, Family, Behavioral Health, Healthcare
-
Rehabilitation Production Supervisor I/II
1 month ago
San Mateo County, United States County of San Mateo California Full timeThe Vocational Rehabilitation Services (VRS) team of the Human Services Agency (HSA) of San Mateo County is seeking qualified candidates for the position of Rehabilitation Production Supervisor I/ II. This current vacancy is a permanent position assi Production Supervisor, Rehab, Production Manager, Production, Supervisor, Food Service, Healthcare
-
Fiscal Services Manager I/II
2 weeks ago
San Andreas, United States Calaveras, County of (CA) Full timeFiscal Services Manager I: $30.40 - $36.92 Fiscal Services Manager II: $33.73 - $41.01 Ready to lead the charge in fiscal excellence? Join our dynamic fiscal team at the Calaveras Health and Human Services Agency as we seek a Fiscal Services Manager to streamline operations, maximize resources, and drive financial success. This position is also about...
-
Accountant I
4 weeks ago
San Mateo, United States County of San Mateo Full timeThe County of San Mateo is seeking an **Accountant I**. The Accountant I, under general supervision, performs professional accounting work relating to both centralized and departmental County accounting procedures and records. **The Accountant I** is the entry level class of the professional accounting series. Initially under close supervision, the...
-
Fiscal Services Manager I/II
4 weeks ago
San Andreas, United States calaveras county Full timePosition Description Fiscal Services Manager I: $30.40 - $36.92 Fiscal Services Manager II: $33.73 - $41.01 Ready to lead the charge in fiscal excellence? Join our dynamic fiscal team at the Calaveras Health and Human Services Agency as we seek a Fiscal Services Manager to streamline operations, maximize resources, and drive financial success. This...
-
Fiscal Services Manager I/II
1 day ago
San Andreas, United States calaveras county Full timePosition Description Fiscal Services Manager I: $30.40 - $36.92 Fiscal Services Manager II: $33.73 - $41.01 Ready to lead the charge in fiscal excellence? Join our dynamic fiscal team at the Calaveras Health and Human Services Agency as we seek a Fiscal Services Manager to streamline operations, maximize resources, and drive financial success. This...
-
Correctional Health Services Administrator I
23 hours ago
San Joaquin County, CA, United States California Correctional Health Care Services Full time**This recruitment may be used to fill positions in an inpatient and/or outpatient setting.** - Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). - Under the general administrative direction of the Chief Executive Officer or the Chief Support Executive, the Correctional Health Services...
-
Power Resources Specialist I/ii
4 weeks ago
San Jose, United States San JoseClean Energy Full timeSan José Clean Energy, or SJCE, is San José’s local, not-for-profit electricity supplier operated by the City of San José’s Energy Department. Since 2019, our dedicated and motivated team has provided clean energy for residents and businesses at competitive rates, while also offering community programs, local benefits, and increased transparency and...
-
Administration Assistant II
1 week ago
San Antonio, United States HCA Healthcare Full timeDescription IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administration Assistant II opening with Methodist Healthcare System today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsMethodist Healthcare System, offers a total rewards package that...
-
Animal Care Technician I
3 weeks ago
San Pablo, United States Biomedical Research Models Full timeJob DescriptionJob DescriptionBiomere-west is a preclinical CRO located in Richmond, CA. We are focused on providing a personalized and customer-focused approach to preclinical services, early stage drug discovery and development services for the pharmaceutical and biotechnology industries. We strive to foster an environment which supports the recognition...
-
Animal Care Technician I
15 hours ago
San Pablo, United States Biomedical Research Models Full timeJob DescriptionJob DescriptionBiomere-west is a preclinical CRO located in Richmond, CA. We are focused on providing a personalized and customer-focused approach to preclinical services, early stage drug discovery and development services for the pharmaceutical and biotechnology industries. We strive to foster an environment which supports the recognition...
-
Accountant I or II
1 week ago
San Luis Obispo, United States Community Action Partnership of San Luis Obispo Full timeAbout the Position: As an Accountant for CAPSLO you will manage a budget that makes a difference in people's lives and the community! Your primary responsibility is to provide accounting and budgetary support to a wide variety of programs across the agency. Included in these duties are timely and accurate reporting, reconciliation of general ledger accounts,...
