Administrative Assistant

1 month ago

Redwood City, United States City of Redwood City Full time

**DEFINITION**

To perform a wide variety of complex administrative support functions to support a department or division.

**DESIRABLE**

The job is ideal for someone with a 2-year degree in architecture or construction technology.

**DISTINGUISHING CHARACTERISTICS**

**SUPERVISION RECEIVED AND EXERCISED**

Receives general supervision from professional or management personnel, or a higher level administrative position.

May exercise direct or technical supervision over lower level administrative positions.

**ESSENTIAL FUNCTIONS**:_(include but are not limited to the following)_
- Type and proofread a wide variety of correspondence, reports and other material for the department or division head or other appropriate staff.
- Independently compose correspondence related to responsibilities assigned.
- Perform a variety of other administrative detail in areas such as monitoring of budgetary expenditures and fund levels, process time cards, payroll and accounts payable and receivable documents.
- Operate a variety of office equipment including computers, calculators and copiers; establish and maintain records management services for the department.
- Arrange appointments, meetings, conferences and trips for the division or department head and staff as required.
- Maintain a variety of statistical records; input, format, and process statistical data; check and tabulate data; prepare simple statistical reports; compile data for inclusion in reports and other documents and/or for use by other staff members..
- Issue permits, process permit refunds, and maintain permit files electronically.
- Research records for information and compile summaries and tabulations which may be submitted directly to the requesting individual or agency.
- Respond to complaints and requests for information on regulations, procedures, systems and precedents relating to responsibilities assigned.
- Provide administrative support to a Commission as assigned; attend meetings of the Commission; record, transcribe, type and distribute minutes.
- Maintain personnel and payroll records of department personnel; process a variety of forms to initiate changes in records.
- Perform general clerical work including filing, scheduling appointments, ordering and maintaining office supplies, sorting and distributing department mail, act as receptionist, answer telephone and provide timely customer service to the public.
- May operate a two-way radio for messages and dispatching personnel.
- May direct the work of other administrative or support personnel.
- May perform class registrations, facility registrations and rentals; may receive monies and record payments as appropriate, and may prepare summaries of transactions.

**KNOWLEDGE/ABILITIES/SKILLS**:_(The following are representative sample of the KAS’s necessary to perform essential duties of the position)_

**QUALIFICATIONS**:_(The following are mínimal qualifications necessary for entry into the classification.)_

**Education & Experience**:Sufficient education and experience to satisfactorily perform the duties of this classification. A typical qualifying background would be graduation from high school and four years of increasingly responsible administrative and clerical experience. Prior experience with a municipality or county is preferred.

**PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS**:
Work extended or irregular hours at times; sit at a desk and/or stand at a counter for long periods of time; stand and walk for moderate periods of time; crouch/stoop/squat occasionally. Hear phones and normal conversations; deal with peoples of all cultures, remaining calm during difficult situations.

Pay: $22.00 - $24.00 per hour

Schedule:

- Monday to Friday

**Education**:

- Associate (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: In person

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