Administrative Operations Manager
2 weeks ago
Summary:
This position oversees and actively participates in the administrative functions and operational efficiency of the organization. This role requires a blend of managerial skills and technical know-how to ensure smooth office operations, effective coordination among departments, and the maintenance of systems, including ERP software.
**Responsibilities**:
Team Leadership & Collaboration:
- Lead, train, and motivate administrative staff to deliver high-quality services.
- Work alongside team members to complete tasks and ensure operational efficiency.
- Foster a collaborative culture, ensuring alignment with the company's goals and standards.
- Set individual and team goals and provide performance feedback.
Operations & Administration Management:
- Manage and participate in daily office operations, ensuring efficiency and adherence to company policies.
- Oversee sales orders, purchasing, logistics, RMA, and manufacturing and service work orders to streamline workflows.
- Develop and refine operational policies, ensuring compliance with company standards and regulatory requirements.
- Manage inventory control and ensure timely procurement of office supplies and equipment.
- Support administrative tasks, including office management, project planning, and executive assistance.
ERP & IT System Maintenance:
- Oversee the use and maintenance of the ERP system.
- Coordinate with external IT providers for installation, configuration, and advanced maintenance of the ERP system.
- Perform light computer and network maintenance, troubleshoot technical issues, and coordinate with external IT providers.
- Implement data backup and cybersecurity protocols to protect sensitive information.
Reporting & Process Improvement:
- Analyze department and organizational performance data to identify trends and areas for improvement.
- Prepare reports on KPIs, expenses, and key operational metrics for senior management.
- Suggest and implement process improvements to drive productivity and cost-effectiveness.
Qualifications:
- Degree or experience in Business Administration, Office Management, Information Technology, or a related field.
- Strong organizational, communication, and problem-solving skills.
- Detail-oriented, thorough, and meticulous.
- Familiarity with ERP systems and basic computer/network maintenance.
About Us:
Pay: $70,000.00 - $120,000.00 per year
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Fremont, CA 94538 (required)
Ability to Relocate:
- Fremont, CA 94538: Relocate before starting work (required)
Work Location: In person
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