Administrative Assistant Ii

3 weeks ago

Maricopa, United States Maricopa Unified School District #20 Full time

**Position Description: Administrative Assistant I- Maricopa High School**

**Classification: Level 12 Approved Classified Compensation Plan (Based on experience), 12 month employee, Full-time.**

**GENERAL STATEMENT OF RESPONSIBILITIES**: Under the direction of the School Principal, organize, coordinate and manage the clerical activities and communications of a school office; perform varied and responsible secretarial duties; serve as confidential secretary to the Principal and other school staff; provide specialized assistance and information to students, parents, faculty and others.

**PRINCIPAL DUTIES: (essential functions)**
- Serve as liaison among the principal, teachers, students, parents and other staff members.
- Provide a wide variety of responsible secretarial in support of school office activities, school administrative, teaching and support staff.
- Serve as confidential secretary to the Principal; type, file and process personnel evaluations, documentation of disciplinary actions and other sensitive materials.
- Greet parents, students, staff and other visitors to the school office; assist visitors and direct them to appropriate personnel.
- Prepare, format, type, edit, proofread, process and distribute a variety of materials including bulletins, correspondence, reports, purchase orders, requisitions and other documents.
- Maintain the school calendar of events and schedule facilities use.
- Schedule meetings, appointments and conferences for the Principal as requested. Answer telephones and respond to questions; take and relay messages; provide assistance and information.
- Compose routine memos and correspondence from brief verbal instructions or notes.
- Maintain a variety of records and files including materials of a confidential nature.
- Record and process employee attendance data for payroll purposes. Greet and orient substitute personnel; open, sort and route mail.
- Order, receive, store and maintain office supplies.
- Operate a variety of standard office machines.
- Coordinate and assure the timely completion of school office clerical work; assist other personnel as needed in enrolling students and providing first aid to ill and injured students.
- Monitor student conduct in the office.
- Prepare agendas, attend meetings and take minutes.
- Maintain budget records; record expenditures and maintain current balances in assigned accounts.
- Schedule and request maintenance and repair on equipment and facilities.
- Train and provide work direction to others as assigned.
- Perform related duties as assigned.

**KNOWLEDGE AND SKILLS REQUIRED**:

- Knowledge of general safety rules and techniques.
- Knowledge of district rules of conduct.
- Knowledge of modern office practices, procedures and equipment
- Knowledge of correct English usage, spelling, grammar, punctuation and composition
- Knowledge of applicable sections of the Board Policy and other laws and regulations
- Skill in establishing and revising work priorities
- Skill in maintaining complex filing systems containing confidential or sensitive information.
- Skill in working effectively with frequent interruptions and many demands on time.
- Skill in establishing and maintaining effective working relationships with others.

**PHYSICAL REQUIREMENTS**: Able to perform physical requirements of the position with or without reasonable accommodation

**MINIMUM QUALIFICATIONS**: High School Diploma/GED - supplemented by course work in office practices, bookkeeping or related field Three years of increasingly responsible secretarial and clerical experience involving extensive public contact and financial recordkeeping.

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