2024-25 Administrative Assistant

3 weeks ago

Maricopa, United States Maricopa Unified School District #20 Full time

**Position Description: Administrative Assistant I-**

**Classification: Level 5 Approved Classified Compensation Plan (Based on experience), 11 month employee, Full-time.**

**GENERAL STATEMENT OF RESPONSIBILITIES**: Under the direction of the School Principal, organize, coordinate and manage the clerical activities and communications of a school office; perform varied and responsible secretarial duties; serve as confidential secretary to the Principal and other school staff; provide specialized assistance and information to students, parents, faculty and others.

**PRINCIPAL DUTIES: (essential functions)**
- Serve as liaison among the principal, teachers, students, parents and other staff members.
- Provide a wide variety of responsible secretarial in support of school office activities, school administrative, teaching and support staff.
- Serve as confidential secretary to the Principal; type, file and process personnel evaluations, documentation of disciplinary actions and other sensitive materials.
- Greet parents, students, staff and other visitors to the school office; assist visitors and direct them to appropriate personnel.
- Prepare, format, type, edit, proofread, process and distribute a variety of materials including bulletins, correspondence, reports, purchase orders, requisitions and other documents.
- Maintain the school calendar of events and schedule facilities use.
- Schedule meetings, appointments and conferences for the Principal as requested. Answer telephones and respond to questions; take and relay messages; provide assistance and information.
- Compose routine memos and correspondence from brief verbal instructions or notes.
- Maintain a variety of records and files including materials of a confidential nature.
- Record and process employee attendance data for payroll purposes. Greet and orient substitute personnel; open, sort and route mail.
- Order, receive, store and maintain office supplies.
- Operate a variety of standard office machines.
- Coordinate and assure the timely completion of school office clerical work; assist other personnel as needed in enrolling students and providing first aid to ill and injured students.
- Monitor student conduct in the office.
- Prepare agendas, attend meetings and take minutes.
- Maintain budget records; record expenditures and maintain current balances in assigned accounts.
- Schedule and request maintenance and repair on equipment and facilities.
- Train and provide work direction to others as assigned.
- Perform related duties as assigned.

**KNOWLEDGE AND SKILLS REQUIRED**:

- Knowledge of general safety rules and techniques.
- Knowledge of district rules of conduct.
- Knowledge of modern office practices, procedures and equipment
- Knowledge of correct English usage, spelling, grammar, punctuation and composition
- Knowledge of applicable sections of the Board Policy and other laws and regulations
- Skill in establishing and revising work priorities
- Skill in maintaining complex filing systems containing confidential or sensitive information.
- Skill in working effectively with frequent interruptions and many demands on time.
- Skill in establishing and maintaining effective working relationships with others.

**PHYSICAL REQUIREMENTS**: Able to perform physical requirements of the position with or without reasonable accommodation

**MINIMUM QUALIFICATIONS**: High School Diploma/GED - supplemented by course work in office practices, bookkeeping or related field Three years of increasingly responsible secretarial and clerical experience involving extensive public contact and financial recordkeeping.

**AN EQUAL OPPORTUNITY EMPLOYER**
The Maricopa Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. The Maricopa Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies:
**Title IX Coordinator**
Assistant Superintendent of Human Resources:
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa, AZ 85138
Telephone Number: 520-568-5100

**Section 504/ADA Coordinator**
Director of Exceptional Student Services
Address: 44150 W. Maricopa/Casa Grande Highway Maricopa, AZ 85138
Telephone Number: 520-568-5100

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